Front Desk & Admin Specialist — HVAC/Plumbing Team

TEL Staffing & HR; Pensacola (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

TEL Staffing & HR is hiring a Front Desk Receptionist / Administrative Assistant in Pensacola, FL. This full-time role supports the office with day-to-day administrative tasks, welcoming visitors, handling calls, and coordinating service work with field techs.

The ideal candidate is organized, detail-oriented, and communicative, with reliable attendance and ability to multitask in a busy trade-based business. Compensation starts at $20+/hour.

Qualifications

• High School Diploma or equivalent.
• Experience in administrative or dispatcher role.
• Trade/service business experience preferred.
• Strong attention to detail and organization.
• Excellent written and verbal communication.
• Reliable, punctual, and team-oriented.
• Must pass pre-employment drug screen and background check.

Responsibilities

• Provide customer service to customers and clients.
• Greet and assist walk-in visitors.
• Answer and direct phone calls professionally.
• Take detailed messages via phone and email.
• Organize and coordinate service calls with field technicians.
• Maintain filing systems (physical and digital).
• Perform general administrative tasks.
• Communicate professionally to ensure smooth workflow.
• Handle confidential information with discretion.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Multitasking

Time management

Reliability

Punctuality

Education

High School Diploma

Tools

Scheduling software

Job description

TEL Staffing & HR is hiring a Front Desk Receptionist / Administrative Assistant in Pensacola, FL. This full-time role supports the office with day-to-day administrative tasks, welcoming visitors, handling calls, and coordinating service work with field techs.

The ideal candidate is organized, detail-oriented, and communicative, with reliable attendance and ability to multitask in a busy trade-based business. Compensation starts at $20+/hour.