Receptionist

Hamilton Engineering & Surveying, LLC.; Tampa (FL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) + company match

Life insurance

Short- and Long-term disability

Employee referral program

Job summary

Hamilton Engineering & Surveying, LLC. is seeking a Receptionist to be the friendly first contact for clients, visitors, and vendors at our civil engineering and land surveying firm. You will handle phone calls, mail, scheduling, and general admin tasks to support project teams.

The role requires solid Microsoft Office skills, strong communication, and an organized, positive attitude. Expect a collaborative environment with opportunities for growth and benefits including health coverage and PTO.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong verbal and written communication.
• Excellent interpersonal and organizational skills.
• Ability to multitask and stay organized under pressure.

Responsibilities

• Greet and assist visitors and clients in a professional and courteous manner
• Answer, screen, and direct incoming phone calls to appropriate staff
• Manage incoming and outgoing mail, packages, and courier services
• Maintain the front office, conference rooms, kitchen, and common areas in a clean and organized state
• Schedule meetings, manage calendars, and coordinate conference room bookings
• Support document management efforts, including scanning, copying, and filing
• Timesheet entry & project starts
• Maintain inventory and order office and breakroom supplies
• Coordinate with vendors and maintenance services as needed
• Provide general administrative support to project managers, engineers, and executives
• Ensure compliance with office safety and visitor protocols

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Multitasking under pressure

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Founded in 1989, Hamilton is a medium-size engineering and surveying consulting firm that specializes in the design and construction of residential and commercial land development projects. In 2020, Hamilton became a part of Fremont-Wright, an Engineering, Architecture, and Surveying house of brands, which has provided Hamilton and its employees the benefits of a large national company, while maintaining the company culture of a local private firm. Hamilton provides clients with high-quality site development design and permitting services, incorporating sustainable design principles. We optimize site potential, conserve natural resources, and remain budget-conscious, fostering long-standing client relationships in the land development industry.

The Receptionist serves as the first point of contact for clients, visitors, and vendors at our civil engineering and land surveying firm. This role is responsible for providing professional front desk support, managing incoming communications, and ensuring smooth administrative operations that support our engineering and project teams.

Responsibilities

• Greet and assist visitors and clients in a professional and courteous manner
• Answer, screen, and direct incoming phone calls to appropriate staff
• Manage incoming and outgoing mail, packages, and courier services
• Maintain the front office, conference rooms, kitchen, and common areas in a clean and organized state
• Schedule meetings, manage calendars, and coordinate conference room bookings
• Support document management efforts, including scanning, copying, and filing
• Timesheet entry & project starts
• Maintain inventory and order office and breakroom supplies
• Coordinate with vendors and maintenance services as needed
• Provide general administrative support to project managers, engineers, and executives
• Ensure compliance with office safety and visitor protocols

Qualifications

• Some experience in Microsoft Office Suite (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Excellent interpersonal and organizational skills
• Ability to multitask, prioritize, and maintain a positive attitude under pressure

Benefits

• Salary: $20-21/hr
• Health, dental, and vision insurance
• Paid time off
• 401(k) + company match
• Life insurance
• Short- and Long-term disability
• Employee referral program