Front Desk & Admin Pro – Medical Device Office

Beacon Hill Staffing Group, LLC; Eden Prairie (MN); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Beacon Hill Staffing Group, LLC is seeking a friendly, highly organized Receptionist/Administrative Assistant in Eden Prairie, MN for a full-time onsite role. You will be the first point of contact and support multiple departments in a fast-paced medical device environment.

The position offers a contract-to-hire path with a stable weekday schedule, opportunities to coordinate interviews, onboarding, and daily office operations, and a focus on delivering excellent visitor experiences.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 5+ years of receptionist, front desk, or administrative support experience preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Welcome guests, candidates, customers, vendors, and business partners in a professional and courteous manner.
• Serve as the primary contact for incoming calls by answering, screening, and directing inquiries appropriately.
• Oversee visitor check-in processes, issue badges, and notify employees of arriving guests.
• Distribute incoming mail, deliveries, and packages while ensuring timely internal delivery.
• Coordinate outbound shipments through carriers such as FedEx, UPS, and USPS.
• Maintain the appearance and organization of the reception area, conference rooms, and shared office spaces.
• Monitor inventory levels and replenish office, kitchen, and breakroom supplies as needed.
• Provide administrative support through document preparation, filing, scanning, data entry, and spreadsheet maintenance.
• Partner with Human Resources to support interview scheduling, onboarding coordination, and visitor logistics.
• Arrange catering, meeting materials, and other details for company meetings and employee events.
• Assist with new hire onboarding activities and contribute to special projects across departments.
• Handle sensitive employee and company information with discretion and confidentiality.
• Perform additional administrative and operational duties as needed to support business objectives.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Customer service

Communication

Detail-oriented

Independent work

Education

High School Diploma or Equivalent

Associate degree preferred

Tools

MS Office Suite

MS Teams

Job description

Beacon Hill Staffing Group, LLC is seeking a friendly, highly organized Receptionist/Administrative Assistant in Eden Prairie, MN for a full-time onsite role. You will be the first point of contact and support multiple departments in a fast-paced medical device environment.

The position offers a contract-to-hire path with a stable weekday schedule, opportunities to coordinate interviews, onboarding, and daily office operations, and a focus on delivering excellent visitor experiences.