Front Desk & Admin Pro — Manufacturing Office

Bell Flavors & Fragrances; Northbrook (IL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly rate

Benefits for full-time employees

Job summary

Bell Flavors & Fragrances is seeking an Office Administrator Assistant to manage front-desk operations and provide administrative support. You will be the welcoming first point of contact for visitors, clients, and employees in a fast-paced environment.

Reporting to the Executive Assistant, this role requires strong organization, proficiency with Microsoft Office, and a professional demeanor to ensure smooth daily operations and effective collaboration across teams.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum 2 years of administrative support experience.
• Proficient with Word, Excel, Outlook, PowerPoint.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet and welcome visitors and handle sign-in and badges.
• Maintain reception and office area.
• Provide data entry, filing, documents, and correspondence.
• Manage inter-office mail and packages.
• Maintain office supply levels and order supplies.
• Prepare weekly mailings for remote employees.
• Maintain the phone extension master list.
• Support Customer Service and Executive Assistant teams on projects.
• Support compliance with safety, GMP, and food safety requirements.

Skills

Administrative experience

Multitasking

Customer service

Communication

Attention to detail

Education

Associate degree (required); bachelor's preferred

Tools

Microsoft Office Suite

Job description

Bell Flavors & Fragrances is seeking an Office Administrator Assistant to manage front-desk operations and provide administrative support. You will be the welcoming first point of contact for visitors, clients, and employees in a fast-paced environment.

Reporting to the Executive Assistant, this role requires strong organization, proficiency with Microsoft Office, and a professional demeanor to ensure smooth daily operations and effective collaboration across teams.