Office Administrator Assistant

Bell; Northbrook (IL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Benefits

Job summary

Bell Flavors & Fragrances in Northbrook, IL is seeking an Office Administrator Assistant to manage front-desk operations and provide comprehensive administrative support. You will greet visitors, handle mail and supplies, and assist the Executive Assistant and Customer Service teams in a fast-paced manufacturing environment.

The role requires at least 2 years of administrative experience, strong MS Office skills, and excellent communication.

Qualifications

• Minimum 2 years of experience in administrative support or office assistant roles.
• Experience in manufacturing or corporate settings is preferred.
• Proficiency in Microsoft Office Suite and strong communication skills.

Responsibilities

• Greet and welcome visitors and employees at the front desk.
• Maintain a clean, organized reception and office area.
• Provide data entry, filing, document prep, and correspondence support.
• Manage inter-office mail and package deliveries (USPS, FedEx, UPS, Amazon).
• Maintain office supply inventory and assist with purchases.
• Prepare weekly mailings for remote employees and other locations.
• Support Customer Service and Executive Assistant teams on special projects.
• Ensure compliance with safety, GMP, and food safety requirements.

Skills

MS Office

Communication

Organization

Multitasking

Customer service

Job description

Bell Northbrook
Northbrook, IL 60062, USA

• On-site
• Administration
• Full-Time
• Requisition #: OFFIC001474

Description

Bell Flavors & Fragrances is looking for a professional, positive, and detail-oriented Office Administrator Assistant to manage our front-desk operations and provide comprehensive administrative support. You will be the welcoming first point of contact for visitors, clients, and employees, and will help keep our office running smoothly in a fast-paced environment. This role reports to the Executive Assistant.

What You’ll Do

• Greet and welcome visitors, clients, and employees in a friendly, professional manner, following Visitors Policy protocols (sign-in, photo ID verification, and visitor badges)
• Maintain a clean and organized reception and office area
• Provide administrative support, including data entry, filing, document preparation, and correspondence
• Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipients
• Maintain office supply inventory and order supplies, business cards, envelopes, letterhead, and labels
• Prepare weekly mailings for remote employees and other locationsMaintain the phone extension master list
• Assist the Customer Service and Executive Assistant teams with special projects
• Support compliance with company safety policies, Good Manufacturing Practices, and applicable food safety and quality requirements

What You’ll Bring

• Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks efficiently in a fast-paced environment
• Professional demeanor and strong customer service orientation

Why Join Bell?

• Be the welcoming first impression of Bell for visitors, clients, and employees
• Collaborate with the Executive Assistant, Customer Service, and teams across the business
• Gain valuable experience in a manufacturing environment within the flavors and fragrances industry
• Grow your administrative and organizational skills through varied, hands‑on responsibilities and special projects
• Join a supportive, collaborative, and professional work environment
• Competitive hourly rate of $24-$28 per hour, based on qualifications and experience
• Competitive benefits available to eligible regular full-time employees

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.