Front Desk Admin & Office Coordination Specialist

Ellenco Estágios e Treinamentos; Baltimore (MD); On-site; USD 40,000 - 42,000; Full time

Job summary

Ellenco Estágios e Treinamentos in Baltimore, MD is seeking an Admin Assistant/Receptionist to be the first point of contact in a busy office, greeting visitors and callers and supporting multiple departments. The role covers scheduling, mail, records, and basic bookkeeping support, with a focus on organization, professional communication, and reliable multi-tasking in a fast-paced environment.

Candidates should have a high school diploma and proficiency with Microsoft Office; previous

Qualifications

• High school diploma or equivalent.
• Proven experience in an administrative or receptionist role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to multitask and prioritize daily workload effectively.

Responsibilities

• Greet and assist visitors and clients professionally.
• Answer, screen, and direct incoming phone calls.
• Manage scheduling and calendar appointments for staff and conference rooms.
• Handle incoming and outgoing mail, emails, and other correspondence.
• Maintain and update filing systems, both electronic and physical.
• Order and manage office supplies to ensure availability and cost efficiency.
• Assist with data entry, report generation, and other administrative support tasks as needed.
• Coordinate meetings, prepare meeting materials, and take minutes when required.
• Ensure the reception area is always tidy and presentable.

Skills

Verbal and written communication

Organizational skills

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Associate degree or higher in Business Administration (preferred)

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Ellenco Estágios e Treinamentos in Baltimore, MD is seeking an Admin Assistant/Receptionist to be the first point of contact in a busy office, greeting visitors and callers and supporting multiple departments. The role covers scheduling, mail, records, and basic bookkeeping support, with a focus on organization, professional communication, and reliable multi-tasking in a fast-paced environment.

Candidates should have a high school diploma and proficiency with Microsoft Office; previous