Front Desk & Admin Coordinator | Visitors & Scheduling

The-Residence-At-Dania-Beach-; Florida; On-site; USD 14,000 - 17,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

The Residence at Dania Beach in Florida is seeking a Front Desk/Administrative Assistant to support the day-to-day operations of the business office. You will greet visitors, answer calls, sign in guests, and manage mail, messages, and scheduling.

Responsibilities include generating reports, maintaining census rosters, and providing general clerical support for management. Strong communication, organization, and customer service skills are essential.

Qualifications

• At least 2 years of clerical experience.
• Proficient with computer software and MS Office.
• Ability to prioritize tasks and work efficiently.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Strong customer service and interpersonal skills.

Responsibilities

• Greet visitors and answer incoming calls professionally.
• Take and deliver messages; transfer calls as needed.
• Ensure guests, vendors, and families sign in/out.
• Sort, distribute, and forward mail; collect guest meal money.
• Create and copy memos and flyers for management.
• Provide general administrative support including scanning and copying.
• Schedule resident appointments.
• Generate reports and documents.
• Maintain front desk procedures and FAQs.
• Prepare and modify documents; schedule beauty shop appointments.
• Maintain census rosters and log resident face sheets.
• Distribute census rosters to department heads; route concerns appropriately.

Skills

Clerical experience

Computer skills

Prioritization

Verbal communication

Written communication

Organization

Customer service

Interpersonal skills

Tools

MS Office

Job description

The Residence at Dania Beach in Florida is seeking a Front Desk/Administrative Assistant to support the day-to-day operations of the business office. You will greet visitors, answer calls, sign in guests, and manage mail, messages, and scheduling.

Responsibilities include generating reports, maintaining census rosters, and providing general clerical support for management. Strong communication, organization, and customer service skills are essential.