Front Desk & Admin Coordinator - Physical Therapy Clinic

Usph; Saint Helens (OR); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

401k with matching

Employee Assistance Program (EAP)

Clinical mentorship

Employee discount plans

Full benefits package

Job summary

North Lake Physical Therapy is seeking a Front Desk Receptionist for our Northeast/Lake Oswego office. You will be the first point of contact, greeting visitors, answering calls, and coordinating meetings with a professional, welcoming presence.

Your role includes handling mail, managing supplies, and providing general administrative support to multiple departments while maintaining confidentiality and a polished demeanor.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of reception or administrative experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience with scheduling software and phone systems.
• Professional appearance and demeanor.
• Customer service-oriented mindset.
• Ability to maintain confidentiality and exercise discretion.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Greet and direct visitors, employees, and clients in a professional manner.
• Answer and route incoming calls using multi-line phone system.
• Manage visitor log and issue visitor badges according to security protocols.
• Schedule and coordinate meetings and conference rooms.
• Process incoming and outgoing mail and packages.
• Maintain office supplies inventory and order supplies as needed.
• Provide general administrative support to various departments.
• Handle basic inquiries and direct complex queries to appropriate departments.
• Ensure lobby and reception area are tidy and professional at all times.
• Assist with special projects and administrative tasks as needed.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

MS Office

Scheduling software

Phone systems

Discretion

Detail-oriented

Education

High school diploma

Tools

Scheduling software

Phone systems

Job description

North Lake Physical Therapy is seeking a Front Desk Receptionist for our Northeast/Lake Oswego office. You will be the first point of contact, greeting visitors, answering calls, and coordinating meetings with a professional, welcoming presence.

Your role includes handling mail, managing supplies, and providing general administrative support to multiple departments while maintaining confidentiality and a polished demeanor.