Front Desk Admin Coordinator — Child Welfare Office

State of Louisiana; Many (LA); On-site; USD 34,000 - 52,000; Full time

Job summary

The State of Louisiana invites applications for an Administrative Coordinator 1/2/3 in the Sabine Parish Child Welfare Office, Many, LA. This role serves as the first point of contact, delivering friendly reception and essential administrative support to staff and clients.

Responsibilities include clerical duties, payments processing, travel audits, timekeeping backups, mail handling, purchasing, inventory, and file room management, with potential payroll reporting duties as needed.

Qualifications

• No experience or training required.

Responsibilities

• Provides clerical support to the Child Welfare parish office.
• Performs administrative and receptionist duties.
• Processes payments, audits caseworker travel expenses, and may close cases as needed.
• Keep track of office assigned state vehicle, fuel cards and car logs.
• Process all incoming and outgoing mail.
• Performs duties related to purchasing of office supplies.
• Keep detailed inventory of all state supplies and office equipment and prepare reports of items needing to be surplus.
• Organize and maintain file room and files in accordance with established procedure and records retention policy.
• May serve as timekeeper or back up timekeeper and prepares all payroll reports and payroll adjustment forms.

Skills

Front desk

Clerical tasks

Customer service

Adaptability

Professionalism

Policy compliance

Job description

The State of Louisiana invites applications for an Administrative Coordinator 1/2/3 in the Sabine Parish Child Welfare Office, Many, LA. This role serves as the first point of contact, delivering friendly reception and essential administrative support to staff and clients.

Responsibilities include clerical duties, payments processing, travel audits, timekeeping backups, mail handling, purchasing, inventory, and file room management, with potential payroll reporting duties as needed.