Administrative Coordinator 1/2/3 (Evangeline Parish Child Welfare)

State of Louisiana; Ville Platte (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

Department of Children and Family Services in Louisiana seeks an Administrative Coordinator to serve as the first point of contact at the Evangeline Parish Child Welfare office in Ville Platte. You will provide front desk support, handle calls, greet visitors, and perform essential clerical tasks to keep the front office running smoothly.

No prior experience is required; on-the-job training will be provided.

Qualifications

• No experience or training is required.
• The official job specifications by the State Civil Service can be found here.

Responsibilities

• Performs and provides shared supportive and clerical tasks for Evangeline Parish staff.
• Performs monthly reporting tasks and reconciliation processes of State Car Reports, Risk Exposure Reports, monitoring and usage of monthly rentals, tracking and usage of Fuel Cards.
• Assist as needed in ACESSS in performing the opening of Child Protection Investigation Cases.
• Receptionist duties: answering phones, greeting clients at front window, distributes faxes and helps with in-coming mail identification and distribution.
• Performs other duties as assigned for the smooth operation of the department.

Skills

Communicating Effectively

Accepting Direction

Focusing on Customers

Adapting to Change

Displaying Professionalism

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in the Evangeline Parish Child Welfare Office in Ville Platte, Louisiana.

At the Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equality.

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Evangeline Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Evangeline Parish Child Welfare office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.

• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Performs and provides shared supportive and clerical tasks/duties for Evangeline Parish staff.
• Performs monthly reporting tasks and reconciliation processes of State Car Reports, Risk Exposure Reports, monitoring and usage of monthly rentals, tracking and usage of Fuel Cards.
• Assist as needed in ACESSS in performing the opening of Child Protection Investigation Cases.
• Receptionist duties: answering phones, greeting clients at front window, distributes faxes and helps with in-coming mail identification and distribution.
• Performs other duties as assigned for the smooth operation of the department.

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as an Administrative Coordinator 1-3, depending on selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Lafayette Region (Evangeline Parish)

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

In accordance with La. R.S. 46:51.2 the department shall conduct a State Central Registry (SCR) check for a potential employee of the department to determine whether or not said individual's name appears on a SCR subsequent to December 31, 2009, and whose duties include: investigations of child abuse or neglect, supervisory or disciplinary authority over children, direct care to a child, or performance of licensing surveys.

In accordance with state laws, selected candidates must pass the following checks before any final job offer will be made: Drug Test, Criminal Background, State Central Registry, and Louisiana State Police Sex Offender and Child Predator Registry.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle.

Contact Information

For further information about this vacancy contact: Brittney Gunter DCFS Human Resources [e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.