Front Desk & Admin Coordinator

University of Oklahoma; Norman (OK); On-site; USD 19,000 - 28,000; Full time

Job summary

The University of Oklahoma in Norman, OK is seeking a friendly receptionist to greet visitors, answer calls, and support daily office operations. You will manage calendars, process mail, enter data, and assist with special projects while maintaining accuracy and professionalism in a busy campus environment.

This role requires a high school diploma or GED, at least two years of clerical experience, and strong communication skills.

Qualifications

• High school diploma or GED required.
• Minimum 24 months of office, clerical, or administrative experience.
• Experience with data entry and filing.
• Strong written and verbal communication.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Greet and assist visitors at the front desk.
• Answer multi-line phone system, assist callers, and route calls.
• Open and process incoming mail and stamp materials.
• Assist with mass mailings and other projects as needed.
• Enter data in Access databases and Excel spreadsheets.
• Maintain appointment calendars and track events.
• Support general office duties and special projects.
• Perform duties to fulfill the function of the position.

Skills

Office procedures

Customer service

Microsoft Office

Interpersonal skills

Data entry

Time management

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

The University of Oklahoma in Norman, OK is seeking a friendly receptionist to greet visitors, answer calls, and support daily office operations. You will manage calendars, process mail, enter data, and assist with special projects while maintaining accuracy and professionalism in a busy campus environment.

This role requires a high school diploma or GED, at least two years of clerical experience, and strong communication skills.