Front Desk & Admin Coordinator

Weeks & Irvine, LLC; Bluffton (SC); On-site; USD 32,000 - 43,000; Full time

Job summary

Weeks & Irvine, LLC in Bluffton, SC is seeking a friendly Receptionist to manage our front desk and provide administrative support. You will welcome guests, screen calls, and coordinate routine office tasks to keep operations running smoothly.

The role emphasizes customer service, organization, multitasking, and teamwork, with duties including handling correspondence, coordinating meetings, and maintaining a tidy reception area.

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

Receptionist experience

MS Office proficiency

Office equipment handling

Professional appearance

Written and verbal communication

Resourceful and proactive

Organizational skills

Multitasking

Tools

Microsoft Office Suite

Job description

Weeks & Irvine, LLC in Bluffton, SC is seeking a friendly Receptionist to manage our front desk and provide administrative support. You will welcome guests, screen calls, and coordinate routine office tasks to keep operations running smoothly.

The role emphasizes customer service, organization, multitasking, and teamwork, with duties including handling correspondence, coordinating meetings, and maintaining a tidy reception area.