Front Desk Admin Assistant — Public Safety Team

Golder Ranch Fire District; Oro Valley (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

ASRS retirement with employer matching

Medical/Dental/Vision/Life Insurance

PTO 260 hours/year

12 paid holidays annually

Concierge healthcare for you and your家

Education reimbursement

Self-funded retirement plans

Job summary

Golder Ranch Fire District in Oro Valley, AZ is seeking an Administrative Assistant to provide front desk reception and a range of office support duties under general supervision. The role will be assigned to the GRFD Headquarters front desk and requires strong organizational and communication skills.

You will prepare letters, memos, reports, forms, and purchase orders, maintain files, support agendas and meeting minutes, and coordinate scheduling while interacting with staff and the public to

Qualifications

• Engage with all levels of the organization and external partners with professional communication.
• Manage multiple priorities and deadlines effectively.
• Proofread and format documents in English per district standards.
• Understand and apply district policies and procedures.

Responsibilities

• Answer inquiries and direct calls from a multi-line system.
• Greet customers and route to appropriate staff.
• Maintain filing systems and perform data-entry tasks.
• Prepare letters, memos, reports, forms, and purchase orders.
• Support agendas and meeting minutes for department meetings.
• Schedule appointments and manage calendars.
• Handle mail, parcels, and office supplies.
• Assist with district activities and special projects.

Skills

Interpersonal skills

Organizational skills

Time management

Verbal & written communication

MS Office (Word, Excel, PowerPoint,Out

Education

High school diploma or G.E.D.

Tools

Microsoft Office

Adobe Pro

Job description

Golder Ranch Fire District in Oro Valley, AZ is seeking an Administrative Assistant to provide front desk reception and a range of office support duties under general supervision. The role will be assigned to the GRFD Headquarters front desk and requires strong organizational and communication skills.

You will prepare letters, memos, reports, forms, and purchase orders, maintain files, support agendas and meeting minutes, and coordinate scheduling while interacting with staff and the public to