Front Desk & Admin Assistant (Evenings)

Heartland Villa Nursing and Rehabilitation Center; Lewisport (KY); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Health insurance

401(k) with match

Paid Time Off

Education opportunities

Job summary

Heartland Villa Nursing and Rehabilitation Center seeks a dependable Receptionist to be the friendly first contact for residents, families, visitors, and staff. The role emphasizes professional communication, organization, and teamwork in a patient-centered environment.

As part-time staff, you will support routine administrative tasks, greet guests, manage phone calls, and assist with mail, records, and scheduling under the Administrator's direction.

Qualifications

• High school diploma or equivalent preferred.
• Strong organizational and communication skills.
• Attention to detail and the ability to multitask.
• Proficiency in Microsoft Word and Excel.
• Professional, friendly demeanor and the ability to work well with others.

Responsibilities

• Perform reception and telephone duties, directing calls and messages appropriately.
• Greet and assist visitors, guests, residents, salespeople, and other individuals entering the facility.
• Communicate professionally with residents, families, visitors, and staff.
• Receive, sort, and distribute incoming mail as directed.
• Assist with maintaining personnel records and organizing resident and bookkeeping records.
• Type and prepare documents, reports, letters, and other correspondence.
• Maintain updated lists of residents, emergency contact numbers, on-call personnel, and key staff.
• Schedule meetings, conferences, and other appointments as directed by the Administrator.
• Monitor and sell meal tickets as needed.
• Assist with new employee orientation and other administrative duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Heartland Villa Nursing and Rehabilitation Center seeks a dependable Receptionist to be the friendly first contact for residents, families, visitors, and staff. The role emphasizes professional communication, organization, and teamwork in a patient-centered environment.

As part-time staff, you will support routine administrative tasks, greet guests, manage phone calls, and assist with mail, records, and scheduling under the Administrator's direction.