Freight Pay & Audit Analyst at Medical Devices Company Covington, GA

Medical Devices Company; Covington (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Medical Devices Company in Covington, GA is seeking a Freight Pay & Audit Analyst to manage the freight invoice lifecycle for North American operations, partnering with a third-party audit service to process domestic and international payments.

The role emphasizes accuracy in invoice auditing, GL mapping, and timely payments, with collaboration across transportation operations, accounts payable, and treasury to ensure data integrity and timely cash flow.

Qualifications

• Bachelor's Degree in supply chain preferred, or high school diploma with relevant business administration or related experience.
• Minimum 2 years in transportation or logistics industry managing freight invoice audit for a multi-national company or working for a global/regional transportation provider.

Responsibilities

• Oversee a third-party freight audit service for domestic and international invoices.
• Audit and prepare payments for invoices not paid through outside payment companies.
• Monitor monthly open invoice reports for all carriers.
• Oversee the end-to-end Freight Audit and Payment process from receipt to payment.
• Ensure proper GL account mapping for the Business Unit(s).
• Coordinate with AP and treasury to age and stage invoices according to terms.
• Collaborate with business units to ensure accurate expense reporting.
• Track KPI’s and drive process improvements in freight payments.

Skills

Analytical skills

Communication

Cross-functional collaboration

Influence without authority

Education

Bachelor's degree in supply chain preferred

High school diploma with relevant experience

Tools

Microsoft Word

Excel

Access

Teams

VLOOKUP

Pivot tables

Job description

Freight Pay & Audit Analyst job at Medical Devices Company. Covington, GA.

Roles & Responsibilities

RESPONSIBILITIES

• Engage daily with and oversight of a third- party freight audit service provider which processes and pays both domestic and international freight invoices for the North American transportation network.
• Audit and prepare payments for invoices not paid through outside payment companies.
• Monitor and reconciles monthly open invoices reports for all carriers
• Monitor all steps in the Freight Audit and Payment activity process, from invoice receipt, audit, coding, payment to carriers and payment information to the FAP company.
• Responsible for proper GL account mapping for the Business Unit(s) under responsibility, and when deficiencies are discovered, follow through to ensure corrective action is taken, are completed and put in place.
• Work with the Freight Audit and Payment activity companies and BD’s Accounts Payable, making sure invoices are properly aged (according to contractual terms) and staged timely to convey to our treasury offices for payments to our transportation providers.
• Partner with the business unit(s) to ensure expense reporting is accurate and timely.
• Compile and monitor Key Performance Indicators (KPI’s) to ensure the Freight Audit and Payment activity process is measured and take action to improve results.
• Interact with freight carriers (both domestic and international) and third- party audit companies to resolve billing inquiries, errors and/or process issues.
• Collaboration with transportation operations teams across the North American hubs to ensure accuracy of freight rates, terms and rules utilized by the third party to process and pay invoices, and to investigate any invoicing inquiries.

Experience Required

• Minimum of 2 years in transportation or logistics industry managing freight invoice audit for a multi-national company or working for a global/regional transportation provider

Skills & Certifications

• Strong analytical skills and proficient in Microsoft Word, Excel, Access, Teams, including pivot tables, formulas and v-look ups.
• Ability to communicate appropriately at all levels of the organization using written and verbal communications.
• Ability to work with a cross functional team and drive resolution.
• Ability to influence others without having authority.

Eligibilities & qualifications

• Bachelor's Degree in supply chain preferred, or high school diploma with relevant business administration or related experience