Freelance QuickBooks & Operations Support - admin / office - administrative job employment

Hirepros.pro; Los Angeles (CA); On-site; USD 11,000 - 17,000; Full time

Benefits offered by this job

Mileage reimbursement

Job summary

The Hammer Factory in Los Angeles is seeking a trustworthy Freelance QuickBooks & Operations Support to handle admin tasks and bookkeeping on-site in the Silver Lake area, about 10 hours weekly.

Responsibilities include QuickBooks Online bookkeeping, invoicing, vendor outreach, W-4s and I-9s coordination, payroll preparation, W-2 distribution, light office tasks, and driving errands. Must be discreet, proactive, and comfortable on the phone; mileage is reimbursed.

Qualifications

• Strong QuickBooks Online proficiency with bookkeeping and reconciliations.
• Organized, dependable self-starter able to take initiative.
• Comfortable on the phone and discreet with financial information.

Responsibilities

• Maintain routine bookkeeping in QuickBooks Online, including transaction coding, receipt organization, and reconciliations
• Track invoices, vendor information, and follow-ups
• Help coordinate new-hire paperwork, including W-4s, I-9s, and direct deposit information
• Prepare approved payroll information for the payroll provider
• Coordinate distribution of W-2s generated by the payroll provider at year-end
• Make vendor, customer, and potential-partner calls
• Help develop outreach lists and track responses and next steps
• Run local errands and help with mail, shipping, office files, and supplies

Skills

Bookkeeping

QuickBooks Online

Operations support

Phone communication

Discretion

Initiative

Tools

QuickBooks Online

Job description

Freelance QuickBooks & Operations Support - admin / office - administrative job employment

Silver Lake / Los Angeles | Approximately 10 hours per week

The Hammer Factory is looking for a trustworthy, hardworking, organized self-starter with an established bookkeeping or operations support business to provide ongoing freelance services.

Scope of work:

Maintain routine bookkeeping in QuickBooks Online, including transaction coding, receipt organization, and reconciliations

Track invoices, vendor information, and follow-ups

Help coordinate new-hire paperwork, including W-4s, I-9s, and direct deposit information

Prepare approved payroll information for the payroll provider

Coordinate distribution of W-2s generated by the payroll provider at year-end

Make vendor, customer, and potential-partner calls

Help develop outreach lists and track responses and next steps

Run local errands and help with mail, shipping, office files, and supplies

Very strong QuickBooks Online proficiency is required, including hands-on experience with bookkeeping and reconciliations. The contractor must be dependable, discreet with financial and employee information, comfortable on the phone, and able to take initiative and follow through. A valid driver's license and comfort driving around Los Angeles are required.

The engagement is expected to involve two on-site work blocks per week, with additional work coordinated as needed. Approximately 10 hours per week are anticipated; any additional hours must be agreed upon in advance. Please submit a monthly retainer proposal for this defined scope. Historical QuickBooks cleanup or work beyond the agreed scope will be separately quoted and approved. Mileage for work errands in a personal vehicle will be covered.