Freelance QuickBooks & Ops Assistant (LA, 10h/wk, On-site)

Hirepros.pro; Los Angeles (CA); On-site; USD 11,000 - 17,000; Full time

Benefits offered by this job

Mileage reimbursement

Job summary

The Hammer Factory in Los Angeles is seeking a trustworthy Freelance QuickBooks & Operations Support to handle admin tasks and bookkeeping on-site in the Silver Lake area, about 10 hours weekly.

Responsibilities include QuickBooks Online bookkeeping, invoicing, vendor outreach, W-4s and I-9s coordination, payroll preparation, W-2 distribution, light office tasks, and driving errands. Must be discreet, proactive, and comfortable on the phone; mileage is reimbursed.

Qualifications

• Strong QuickBooks Online proficiency with bookkeeping and reconciliations.
• Organized, dependable self-starter able to take initiative.
• Comfortable on the phone and discreet with financial information.

Responsibilities

• Maintain routine bookkeeping in QuickBooks Online, including transaction coding, receipt organization, and reconciliations
• Track invoices, vendor information, and follow-ups
• Help coordinate new-hire paperwork, including W-4s, I-9s, and direct deposit information
• Prepare approved payroll information for the payroll provider
• Coordinate distribution of W-2s generated by the payroll provider at year-end
• Make vendor, customer, and potential-partner calls
• Help develop outreach lists and track responses and next steps
• Run local errands and help with mail, shipping, office files, and supplies

Skills

Bookkeeping

QuickBooks Online

Operations support

Phone communication

Discretion

Initiative

Tools

QuickBooks Online

Job description

The Hammer Factory in Los Angeles is seeking a trustworthy Freelance QuickBooks & Operations Support to handle admin tasks and bookkeeping on-site in the Silver Lake area, about 10 hours weekly.

Responsibilities include QuickBooks Online bookkeeping, invoicing, vendor outreach, W-4s and I-9s coordination, payroll preparation, W-2 distribution, light office tasks, and driving errands. Must be discreet, proactive, and comfortable on the phone; mileage is reimbursed.