Founding Operations & Special Projects Specialist

Mintive; San Mateo (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity

Direct access to founders

Health benefits

Build the ops function

Job summary

Mintive is seeking an executive assistant and operations coordinator to join our fast-moving team. You will support our founders with EA tasks and special projects, handling execution and collaboration while building new tools to improve daily effectiveness.

As an AI-native company, you will create agentic workflows within Mintive's platform to streamline work and enable better judgment calls. The role is hybrid in the Bay Area.

Qualifications

• 1+ years in admin, coordinator, or team assistant roles, ready to step into EA/ops.
• High judgment and discretion handling calendars and sensitive information.
• Calm under interruptions and able to negotiate with exec calendars.
• Extremely detail-oriented and organized to prevent slips.
• Fast learner AI-native mindset, eager to automate workflows.
• Strong desire to grow and learn new parts of the job.

Responsibilities

• Support founders and team with EA/special-project work and execution.
• Develop systems and build new tools to improve daily effectiveness.
• Collaborate across teams to keep operations running smoothly.

Skills

Administrative support

Calendar management

Executive coordination

Attention to detail

Discretion

AI-native mindset

Learning fast

Tools

CRM

Spreadsheets

Automation tools

Job description

Mintive is seeking an executive assistant and operations coordinator to join our fast-moving team. You will support our founders with EA tasks and special projects, handling execution and collaboration while building new tools to improve daily effectiveness.

As an AI-native company, you will create agentic workflows within Mintive's platform to streamline work and enable better judgment calls. The role is hybrid in the Bay Area.