Foundation Ops & Development Coordinator (Hybrid - SF)

CMC Recruiting; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Occasional remote work

Job summary

The Foundation is seeking an experienced Operations & Development Coordinator to join a small, collaborative team in San Francisco. You will support the President and staff across operations, board administration, development, grantmaking, communications, events, and special projects.

You will manage calendars, donor records, meeting minutes, and logistics, while helping implement systems to improve productivity and efficiency in a mission-driven nonprofit.

Qualifications

• 4–7 years of nonprofit administration, foundation operations, development support, executive support, or similar broad coordination
• Experience managing multiple priorities, deadlines, and stakeholders
• Experience supporting boards, committees, senior leaders, donors, grantees or external partners preferred
• Experience with donor databases, CRM, and related applications
• Strong judgment, initiative and follow-through
• Exceptional organization and attention to detail
• Clear and professional written and verbal communication
• Proficiency with Microsoft Office, videoconferencing platforms, and productivity tools
• Ability to handle confidential information with discretion
• Collaborative, service-minded approach in a small team

Responsibilities

• Support the President and staff with scheduling, calendars, expense reports, correspondence and day-to-day administrative needs
• Coordinate board and committee meetings including invitations, RSVPs, agendas, materials, and follow-up
• Review, edit and finalize meeting summaries and minutes
• Process donations and maintain donor records
• Prepare acknowledgment letters, donor lists, mailings and basic reports
• Support appeals, campaigns, website updates, collateral, and communications projects
• Coordinate vendors, catering, materials and logistics for board meetings and events
• Maintain organized files, records, workflows and documentation
• Assist in evaluating and implementing technology to improve productivity
• Own recurring administrative and operational processes from start to finish
• Identify opportunities to improve systems, timelines and coordination
• Support special projects and changing priorities in a small hands-on team

Skills

Nonprofit administration

Foundation operations

Executive support

Donor databases

CRM

Board support

Event coordination

Communication

Microsoft Office

Discretion

Tools

CRM software

Microsoft Office

Video conferencing

Job description

The Foundation is seeking an experienced Operations & Development Coordinator to join a small, collaborative team in San Francisco. You will support the President and staff across operations, board administration, development, grantmaking, communications, events, and special projects.

You will manage calendars, donor records, meeting minutes, and logistics, while helping implement systems to improve productivity and efficiency in a mission-driven nonprofit.