Foundation Operations Assistant (Full-time, Monday - Friday 8:00am-4:30pm)

Washington Regional Medical System; Fayetteville (AR); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Washington Regional Medical System is seeking a Foundation Operations Assistant to support gift processing and donor acknowledgements within the Development Administration team. The role includes data-driven support for fundraising operations and administrative needs, ensuring accurate donor records and timely communications.

The position emphasizes handling donations, generating receipts, and assisting with reporting to drive strategic fundraising outcomes in a community-focused healthcare

Qualifications

• High School Diploma or GED required.
• At least three years of office experience.
• Experience with donation software preferred.
• Strong organizational and time-management skills.

Responsabilités

• Coordinate gift processing and donor acknowledgements.
• Support data-driven decisions for fundraising efforts and administration.
• Process online donations and event registrations.
• Maintain accurate donor records and generate tax receipts.
• Create reports to support fundraising metrics and performance.

Connaissances

Donor database procedures

Data analysis and reporting

Communication and donor relations

Administrative support

Formation

High School Diploma or GED

Outils

Donation management software

Database management tools

Description du poste

Job Details

Job Location: Fayetteville, AR 72703, Position Type: Full Time, Education Level: High School Diploma or GED, Job Shift: Days, Job Category: Philanthropy/Fundraising, Organization Overview, Mission, Vision and Values

Washington Regional Medical System (the “System”) is our region’s only locally governed, community-owned, not-for-profit healthcare system. The System includes a 425-bed acute care hospital known as Washington Regional Medical Center (the “Hospital”) which is located in Fayetteville, Arkansas. The Hospital is supported by the System- including primary, specialty and urgent care operations - that span across Northwest Arkansas into Harrison and Eureka Springs. Being heavily supported and invested in our community makes Washington Regional a unique employer, encouraging staff to give back to the community in which we live and work … and give back to each other.

Washington Regional Mission, Vision and Values prove to be a firm foundation and inspiration from which we fulfill our purpose.

Mission: Washington Regional is committed to improving the health of people in communities we serve through compassionate, high quality care, prevention and wellness education.

Vision: To be the leading healthcare system in Northwest Arkansas --- the best place to receive care and the best place to give care.

Values: To treat others – patients and their families, visitors, physicians, and each other – as we would want to be treated.

Position Summary

The role of the Foundation Operations Assistant reports to the Director of Development Administration. This position is responsible for coordination of gift processing and donor acknowledgement, provide support for data driven strategic decisions for fundraising efforts, development operations and administrative needs for Washington Regional Medical Foundation.

Essential Position Responsibilities

• Utilize knowledge of donor database procedures, adhere to regulations related to gift acceptance, gift coding and reporting to ensure proper processing of donations
• Input gifts in database and create tax receipts and acknowledgement letters for donors
• Process online donations and event registrations
• Process tribute notifications and update obituary records weekly
• Develop processes to increase efficiencies in collection of data and collaborate with database users to ensure coding standards are followed
• Create queries, reports, and/or utilize other tools to support fundraisers’ efforts and metrics
• Generate, analyze, and synthesize both qualitative and quantitative data to support strategic, data-driven decisions
• Support employee assistance programs with data entry and processing of approved applications
• Interact with visitors and guests at the Foundation and with a positive, welcoming demeanor and assist with answering the telephone
• Prepare and deliver daily deposit to the bank
• Collect and distribute incoming and outgoing correspondence from both the on-campus mailroom and post office
• Assist with completing all document processing including filing, as needed
• Other duties as assigned

Qualifications

• Education: High School Diploma or GED, required.
• Licensure and Certifications: N/A
• Experience: Minimum of three years office experience, preferred. Previous experience with donation based software, preferred.

Work Environment

This position will spend 80% of the time sitting while performing work in a standard office environment and 20% of time standing and /or walking while pushing, pulling, lifting, and/or carrying up to 50 lbs.