Foundation Operations Assistant (Full-time, Monday - Friday 8:00am-4:30pm)

Washington Regional Medical Center; Fayetteville (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

Washington Regional Medical Foundation seeks an organized Foundation Operations Assistant to support gift processing, donor acknowledgments, and data-driven fundraising efforts. The role reports to the Director of Development Administration and supports administrative needs across the Foundation.

The ideal candidate will have at least three years of office experience, proficiency with donor data entry, and the ability to prepare tax receipts and donor communications.

Qualifications

• High School Diploma or GED is required.
• Minimum of three years office experience preferred.
• Experience with donation-based software is preferred.

Responsibilities

• Input gifts in database and create tax receipts and acknowledgement letters for donors.
• Process online donations and event registrations.
• Process tribute notifications and update obituary records weekly.
• Develop processes to increase data collection efficiencies and ensure coding standards.

Education

High School Diploma or GED

Job description

Organization Overview, Mission, Vision and ValuesWashington Regional Medical System (the “System”) is our region’s only locally governed, community-owned, not-for-profit healthcare system. The System includes a 425-bed acute care hospital known as Washington Regional Medical Center (the “Hospital”) which is located in Fayetteville, Arkansas. The Hospital is supported by the System- including primary, specialty and urgent care operations - that span across Northwest Arkansas into Harrison and Eureka Springs. Being heavily supported and invested in our community makes Washington Regional a unique employer, encouraging staff to give back to the community in which we live and work … and give back to each other.Washington Regional Mission, Vision and Values prove to be a firm foundation and inspiration from which we fulfill our purpose.Mission: Washington Regional is committed to improving the health of people in communities we serve through compassionate, high quality care, prevention and wellness education.Vision: To be the leading healthcare system in Northwest Arkansas - the best place to receive care and the best place to give care.Values: To treat others – patients and their families, visitors, physicians, and each other – as we would want to be treated.Position SummaryThe role of the Foundation Operations Assistant reports to the Director of Development Administration. This position is responsible for coordination of gift processing and donor acknowledgement, provide support for data driven strategic decisions for fundraising efforts, development operations and administrative needs for Washington Regional Medical Foundation.Essential Position ResponsibilitiesUtilize knowledge of donor database procedures, adhere to regulations related to gift acceptance, gift coding and reporting to ensure proper processing of donationsInput gifts in database and create tax receipts and acknowledgement letters for donorsProcess online donations and event registrationsProcess tribute notifications and update obituary records weeklyDevelop processes to increase efficiencies in collection of data and collaborate with database users to ensure coding standards are followedCreate queries, reports, and/or utilize other tools to support fundraisers’ efforts and metricsGenerate, analyze, and synthesize both qualitative and quantitative data to support strategic, data-driven decisionsSupport employee assistance programs with data entry and processing of approved applicationsInteract with visitors and guests at the Foundation and with a positive, welcoming demeanor and assist with answering the telephonePrepare and deliver daily deposit to the bankCollect and distribute incoming and outgoing correspondence from both the on-campus mailroom and post officeAssist with completing all document processing including filing, as neededOther duties as assignedQualificationsEducation: High School Diploma or GED, required.Licensure and Certifications: N/AExperience: Minimum of three years office experience, preferred. Previous experience with donation based software, preferred.Work Environment: This position will spend 80% of the time sitting while performing work in a standard office environment and 20% of time standing and /or walking while pushing, pulling, lifting, and/or carrying up to 50 lbs.