Administrative Analyst- Advancement

NorthWest Arkansas Community College; Arkansas; Sur place; USD 20 000 - 28 000; Plein temps

Résumé du poste

NorthWest Arkansas Community College (NWACC) is hiring an Administrative Analyst to support the Office of Advancement and the NWACC Foundation. The role handles donor correspondence, data entry, and reporting with discretion and professionalism.

You will coordinate meetings, process gifts, maintain records, and generate donor trend reports. This position requires an associate degree and strong organizational, communication, and confidentiality skills in a busy college environment.

Qualifications

• Formal education equivalent to an associate degree in public administration, general business, or related field.
• Ability to coordinate campus academic and social programs and to compile information into report form.
• Knowledge of higher education administration and donor relations is beneficial.

Responsabilités

• Serve as the primary contact for the Office of Advancement and NWACC Foundation, greeting visitors and handling inquiries.
• Coordinate daily office operations, including files, donor mailings, calendars, and meeting logistics.
• Prepare board materials, minutes, and reports; process gifts and pledges with accuracy and confidentiality.

Connaissances

Organizational skills

Data entry

Communication

Confidentiality

Formation

Associate degree in public administration or related field

Description du poste

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and the surrounding areas. As the largest community college in Arkansas, it offers a full range of associate degrees, certificates and workforce training programs that can lead to careers in business, computer science, art, communications, culinary, nursing, construction and more. NWACC faculty and staff are committed to the success of our students and helping them develop intellectually, personally and interpersonally. NWACC professors are exceptional scholars who mentor traditional and nontraditional students within a campus and online environment that values and encourages diverse perspectives and ideas. Northwest Arkansas is one of the most economically stable regions in the nation and serves as the base of operations for Walmart, Tyson Foods Inc., and J.B. Hunt Transport Services. Their close proximity to the college offers opportunities for internships, career training and post-graduation employment, as well as access to world-class art, culture and entertainment. Arkansas’ Ozark Mountains also offer wonderful outdoor experiences and hiking trails within a short drive of the college. With its strong economy, beautiful surroundings and high-end amenities, Northwest Arkansas is also often ranked by publications as one of the nation's best places to live. With its steady growth in population, it's on track to soon become one of the nation’s 100 largest metropolitan areas. Such growth has increased cultural diversity, as well as opportunities to support various cultural events, cuisine, businesses and services.

The Administrative Analyst assists with general office duties of the NWACC Office of Advancement and the NWACC Foundation, including clerical support through general correspondence, donor database entry and reporting, maintaining receipting and records of financial transactions, serving as the primary front office contact, and other essential tasks as required. Works closely with the NWACC Foundation’s Executive Director, Director of Finance & Operations, the Director of Development, and the Office of the NWACC President.

Essential Duties: Serves as the primary contact for the Office of Advancement and NWACC Foundation, greeting visitors and responding to or directing donor inquiries in person and by phone with professionalism, discretion, and confidentiality. Coordinates daily office operations, including files, correspondence, donor mailings, copying, calendars, supply ordering, and technology and maintenance requests; prioritizes workflow and multiple projects. Coordinates logistics for staff, Foundation Board, committee, and task force meetings, including reservations, meals, and audiovisual needs; serves as Board liaison for RSVPs and information sharing as directed by the Executive Director and works occasional evenings and weekends for special meetings or events. Supports the Executive Director, Board, and staff by preparing decision‑making data; collects, edits, and distributes Board meeting materials; records Board, standing committee, and quarterly finance meeting minutes; and maintains Board policies and records for reference and compliance. Supports the Director of Finance & Operations with accurate, confidential financial transactions and projects, including receiving monetary gifts, processing receipts, securing check requests and payment approvals, administering corporate card activity, and completing monthly expense reports. Supports the Director of Development by processing all Foundation gifts and pledges from individuals, corporations, foundations, and organizations promptly and accurately; generates gift acknowledgment letters and receipts and periodically updates acknowledgment communications. Assists with the operation, maintenance, and data entry of The Raiser’s Edge constituent database, maintaining confidentiality, data integrity, and accurate gift attributes, linkages, actions, and codes to support donor stewardship. Collaborates with Directors to analyze and prepare Trend Reports on campaign performance and new donors, including comparative fiscal‑or‑calendar‑year data; develops donor reports and additional reports and lists for the Executive Director of Advancement and President. Leads monthly donor birthday, anniversary, and retirement recognitions through a digital card service and assists the Director of Development with holiday mailings, sympathy acknowledgments, and related stewardship communications. Additional duties may be assigned as necessary to support the goals and objectives of the department and college.

Minimum Qualifications: The formal education equivalent of an associates degree in public administration, general business, or a related field. One year of related administrative, business management, business education, or office support experience; or an equivalent combination of education and related experience.

Knowledge, Skills, and Abilities: Knowledge of the organization and administration of various higher education academic and social programs. Knowledge of campus and community resources. Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs. Ability to coordinate the activities of campus academic and/or social programs. Ability to evaluate collected information and formulate into recommendations. Ability to compile information into report form.

Physical Demands/Work Environment

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is:

Frequently:

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking

Constantly:

• Hearing
• Repetitive motion
• Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

Rate of Pay: $17.34 Per Hour *Higher compensation may be considered based on qualifications directly related to position.

Completed applications received by 11/5/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position.

NWACC is an Equal Opportunity Employer, please see our EEO policy.

NorthWest Arkansas Community College (NWACC) is an equal opportunity, affirmative action institution, and welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity.