Foundation Operations Assistant (Full-time, Monday - Friday 8:00am-4:30pm)

Washington Regional; Fayetteville (AR); On-site; USD 32,000 - 43,000; Full time

Job summary

Washington Regional Medical Foundation seeks a Foundation Operations Assistant to support gift processing, donor acknowledgments and administrative needs. You will input gifts, generate receipts, and help with data-driven fundraising efforts while coordinating deposits and mailroom tasks.

Ideal candidates have at least three years of office experience, familiarity with donation software, and strong data entry accuracy. This is a full-time, on-site role in Fayetteville, AR.

Qualifications

• High School Diploma or GED required.
• Minimum three years of office experience preferred.
• Experience with donation-based software is a plus.
• Strong data entry, accuracy, and reporting skills.

Responsibilities

• Coordinate gift processing and donor acknowledgement.
• Input gifts into database and generate tax receipts and letters.
• Process online donations and event registrations.
• Create queries and reports to support fundraising metrics.
• Prepare daily bank deposits and manage mailroom tasks.

Skills

Data entry

Donor relations

Telephone handling

Detail-oriented

Education

High School Diploma or GED

Tools

Donation software

Job description

Foundation Operations Assistant (Full-time, Monday - Friday 8:00am-4:30pm)# Foundation Operations Assistant (Full-time, Monday - Friday 8:00am-4:30pm)Washington Regional Med. Ctr. - Fayetteville, AR 72703## OverviewPosition TypeFull TimeJob ShiftDaysEducation LevelHigh School Diploma or GEDCategoryPhilanthropy/Fundraising## Description**Organization Overview, Mission, Vision and Values**Washington Regional Medical System (the “System”) is our region’s only locally governed, community-owned, not-for-profit healthcare system. The System includes a 425-bed acute care hospital known as Washington Regional Medical Center (the “Hospital”) which is located in Fayetteville, Arkansas. The Hospital is supported by the System- including primary, specialty and urgent care operations - that span across Northwest Arkansas into Harrison and Eureka Springs. Being heavily supported and invested in our community makes Washington Regional a unique employer, encouraging staff to give back to the community in which we live and work ... and give back to each other.Washington Regional Mission, Vision and Values prove to be a firm foundation and inspiration from which we fulfill our purpose.**Mission**: Washington Regional is committed to improving the health of people in communities we serve through compassionate, high quality care, prevention and wellness education.**Vision**: To be the leading healthcare system in Northwest Arkansas --- the best place to receive care and the best place to give care.**Values**: To treat others – patients and their families, visitors, physicians, and each other – as we would want to be treated.**Position Summary**The role of the Foundation Operations Assistant reports to the Director of Development Administration. This position is responsible for coordination of gift processing and donor acknowledgement, provide support for data driven strategic decisions for fundraising efforts, development operations and administrative needs for Washington Regional Medical Foundation.**Essential Position Responsibilities*** Utilize knowledge of donor database procedures, adhere to regulations related to gift acceptance, gift coding and reporting to ensure proper processing of donations* Input gifts in database and create tax receipts and acknowledgement letters for donors* Process online donations and event registrations* Process tribute notifications and update obituary records weekly* Develop processes to increase efficiencies in collection of data and collaborate with database users to ensure coding standards are followed* Create queries, reports, and/or utilize other tools to support fundraisers’ efforts and metrics* Generate, analyze, and synthesize both qualitative and quantitative data to support strategic, data-driven decisions* Support employee assistance programs with data entry and processing of approved applications* Interact with visitors and guests at the Foundation and with a positive, welcoming demeanor and assist with answering the telephone* Prepare and deliver daily deposit to the bank* Collect and distribute incoming and outgoing correspondence from both the on-campus mailroom and post office* Assist with completing all document processing including filing, as needed* Other duties as assigned**Qualifications*** **Education:** High School Diploma or GED, required.* **Licensure and Certifications:** N/A* **Experience:** Minimum of three years office experience, preferred. Previous experience with donation based software, preferred.**Work Environment:** This position will spend 80% of the time sitting while performing work in a standard office environment and 20% of time standing and /or walking while pushing, pulling, lifting, and/or carrying up to 50 lbs.