Foundation Office Assistant — Welcoming, Organized, Onsite

Hawthorne Lane; Washington (District of Columbia); On-site; USD 28,000 - 41,000; Full time

Job summary

Hawthorne Lane seeks a warm, highly organized Administrative/Office Assistant to support general office and admin tasks. This temporary, onsite role in Washington, DC requires keen attention to detail, reliability, and a positive service mindset.

Available immediately, you will manage mail, supplies, meetings, onboarding/offboarding, calendars, and visitor logistics through end of 2026. The position offers travel flexibility and a pet-friendly, private-residence setting accessible by public

Qualifications

• Customer service mindset and friendly, welcoming demeanor.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office Suite.
• Flexible to support after-hours needs if required.

Responsibilities

• Oversee incoming mail and deliveries across all offices.
• Monitor and maintain office supplies, snacks, and IT equipment.
• Organize and coordinate foundation-wide meetings, including preparation and reminders.
• Handle office maintenance requests and coordinate with vendors.
• Manage visitor access, guest accommodations, and logistics.
• Maintain and update team calendars and deadlines.
• Assist with onboarding and offboarding processes.
• Provide general administrative assistance to team members.

Skills

Customer service

Organizational skills

Communication

Flexibility

Tools

Microsoft Office Suite

Job description

Hawthorne Lane seeks a warm, highly organized Administrative/Office Assistant to support general office and admin tasks. This temporary, onsite role in Washington, DC requires keen attention to detail, reliability, and a positive service mindset.

Available immediately, you will manage mail, supplies, meetings, onboarding/offboarding, calendars, and visitor logistics through end of 2026. The position offers travel flexibility and a pet-friendly, private-residence setting accessible by public