Foster Family Licensing and Support Administrative Coordinator I / 61015526

State of South Carolina; Columbia (SC); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance for employee and family

Paid holidays (13)

Job summary

The State of South Carolina Department of Social Services seeks a Foster Family Licensing and Support Administrative Coordinator I to handle advanced administrative duties under the Child Welfare Licensing Director's supervision. Responsibilities include processing license documentation and licensing certificates for foster care providers, group homes, and agencies.

The role requires attention to detail, data entry accuracy, scheduling inspections, FOIA requests, and maintaining billing records.

Qualifications

• High School Diploma with 6 years' experience in business management, public administration, or administrative services.
• Associate Degree with 4 years' experience in business management, public administration, or administrative services.
• Bachelor's Degree with 2 years' experience in business management, public administration, or administrative services.
• Master's Degree or higher may substitute for required experience.
• Must possess a valid driver's license and access to a motor vehicle; field work may be required.

Responsibilities

• Process documentation to ensure timely licensing for Foster Family Licensing, group homes, child care institutions, child placing agencies, and homes.
• Review licensing documents for accuracy and enter data into the Binti database for relevant units.
• Generate licenses and email/mail certificate copies to providers and offices.
• Assist Licensing Consultants with scheduling and tracking inspections; mail licensure packets for initial and renewal licensure.
• Perform administrative tasks for the Licensing Director, including billing letters and maintaining billing records.
• Coordinate FOIA requests and schedule meetings; take and distribute meeting notes.
• Perform secretarial duties: answer phones, mail, file, archive, place supply orders, and book hotel rooms.
• Maintain vehicle logs, arrange maintenance, and document in the Vehicle Management System (VMS).
• Monitor timeliness to licensure and review licensing data trends in Binti.
• Carry out other related duties and protect PII; safeguard agency networks and data.

Job description

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the South Carolina Department of Social Serviceshas the right job opportunity for you.

Job Duties

• The Foster Family Licensing and Support Administrative Coordinator I under limited supervision of the Child Welfare Licensing Director; performs a variety of advanced administrative duties. Responsibilities include primary processing of documentation to ensure the timeliness of producing licenses for Foster Family Licensing and Support, group homes, child care institutions, child placing agencies, and their individual homes as well as the Group Home report.
• Reviews licensing documents for accuracy and enters information into the Binti database for the Child Placing Agency unit, Group Home unit and Regional Permanency offices.
• Generates licenses and emails/mails the license certificates to Child Placing Agency providers, Group Home providers and Regional Permanency offices.
• Assists Licensing Consultants with scheduling and tracking required DHEC and Fire Marshall inspections. Mails packets for initial and renewal licensure for Group Homes and Child Placing Agencies upon request and according to schedule.
• Performs administrative tasks for the Child Welfare Licensing Director to include generating and mailing billing letters as well as maintaining billing information for Group Homes and Child Placing Agencies in a spreadsheet. Assists in fulfilling requests for information through the Freedom of Information Act (FOIA). Scheduling of meetings and capturing meeting notes.
• Performs secretarial tasks including answering phones, processing mail, formatting correspondence, filing of documents, and archiving files per schedule. Places supply orders and HelpDesk tickets, as needed, and books hotel rooms.
• Maintains vehicle trip logs, arranges maintenance of cars, takes cars for servicing and documents/maintains information in the Vehicle Management System (VMS).
• Tracks timeliness to licensure as requested by unit supervisors and management staff, monitors licensing reports in Binti for trends in data.
• Performs other related duties as requested or required.
• Ensures Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.

Qualifications

A High School Diploma and six (6) years of experience in business management, public administration or administrative services.

OR

A Associate Degree and four (4) years of experience in business management, public administration or administrative services.

OR

A Bachelor's Degree and two (2) years of experience in business management, public administration or administrative services.

A Master's Degree or higher in business management, public administration or administrative services may be substituted for required experience.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Program

DIVISION: Human Services / Richland County