Foster Family Licensing and Support Administrative Coordinator I / 61015526

State-of-South-Carolina; South Carolina; On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health, Dental, Vision, LTD, Life

Vacation leave (15 days)

Sick leave (15 days)

13 paid holidays

Parental Leave

State Retirement Plan

Deferred Compensation

Job summary

South Carolina Department of Social Services is seeking an Administrative Coordinator I for the Foster Family Licensing and Support unit. You will process licensing documents, manage data entry in the Binti system, and generate licenses for group homes, Child Placing Agencies, and related offices.

Responsibilities include scheduling inspections, mailing packets for licensure, and maintaining billing records.

Qualifications

• Requires High School Diploma or higher with experience in business management, public administration or administrative services.
• Associate, Bachelor's, or Master's degree may substitute for experience.
• Must possess a valid driver's license and access to a vehicle; able to perform field work.

Responsibilities

• Process licensing documents to ensure timely production of licenses for foster family licensing and related units.
• Enter licensing information into Binti database for various units.
• Generate and mail licenses and certificates to providers and offices.
• Coordinate scheduling and tracking of inspections (DHEC and Fire Marshall).
• Prepare billing letters and maintain billing data for agencies in spreadsheets; respond to FOIA requests.

Skills

Organizational skills

Attention to detail

Communication skills

Education

High School Diploma

Associate Degree

Bachelor's Degree

Master's Degree (or higher) substituted for experience

Tools

Binti database

Vehicle Management System (VMS)

FOIA requests processing

Job description

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties

• The Foster Family Licensing and Support Administrative Coordinator I under limited supervision of the Child Welfare Licensing Director; performs a variety of advanced administrative duties. Responsibilities include primary processing of documentation to ensure the timeliness of producing licenses for Foster Family Licensing and Support, group homes, child care institutions, child placing agencies, and their individual homes as well as the Group Home report.
• Reviews licensing documents for accuracy and enters information into the Binti database for the Child Placing Agency unit, Group Home unit and Regional Permanency offices.
• Generates licenses and emails/mails the license certificates to Child Placing Agency providers, Group Home providers and Regional Permanency offices.
• Assists Licensing Consultants with scheduling and tracking required DHEC and Fire Marshall inspections. Mails packets for initial and renewal licensure for Group Homes and Child Placing Agencies upon request and according to schedule.
• Performs administrative tasks for the Child Welfare Licensing Director to include generating and mailing billing letters as well as maintaining billing information for Group Homes and Child Placing Agencies in a spreadsheet. Assists in fulfilling requests for information through the Freedom of Information Act (FOIA). Scheduling of meetings and capturing meeting notes.
• Performs secretarial tasks including answering phones, processing mail, formatting correspondence, filing of documents, and archiving files per schedule. Places supply orders and HelpDesk tickets, as needed, and books hotel rooms.
• Maintains vehicle trip logs, arranges maintenance of cars, takes cars for servicing and documents/maintains information in the Vehicle Management System (VMS).
• Tracks timeliness to licensure as requested by unit supervisors and management staff, monitors licensing reports in Binti for trends in data.
• Performs other related duties as requested or required.
• Ensures Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.

A High School Diploma and six (6) years of experience in business management, public administration or administrative services.

OR

A Associate Degree and four (4) years of experience in business management, public administration or administrative services.

OR

A Bachelor's Degree and two (2) years of experience in business management, public administration or administrative services.

A Master's Degree or higher in business management, public administration or administrative services may be substituted for required experience.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Program

DIVISION:

Human Services / Richland County