Floorplan Payments & DataScan Specialist

Colonial Group; Buffalo (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

ACV Auctions in Buffalo, NY seeks a Floorplan Account Representative to manage floorplan payments and ACH processing, while ensuring compliance with federal and state laws. You will interact with dealers, review documents, and maintain accurate records in DataScan and related systems.

You will contribute to process improvements, prioritize multiple tasks, and work within a collaborative, detail-focused team environment to keep office operations running smoothly.

Qualifications

• High School or GED required
• 4 Year / Bachelors Degree preferred
• AR/AP, office, clerical, or automotive auction experience
• Ability to read, write, speak and understand English
• Interest in finance, accounting or operations a plus
• Thorough, thoughtful and well organized
• Team player, willing to learn multiple jobs
• Experience with Microsoft Office suite (Excel, Word)
• Detail-oriented, while maintaining the ability to prioritize and facilitate multiple projects
• Eagerness to tackle complex challenges, and humbleness when it comes to fulfilling some of the simpler tasks that keep our office running day-to-day
• A knack for solving problems creatively and resourcefully
• Fondness for collaboration and working in a team, yet able to stay motivated while working independently
• Ability to learn and become proficient in a Dealer Management System such as DataScan

Responsibilities

• Actively and consistently support all efforts to simplify and enhance the customer experience
• Manage the timely processing of floorplan payments
• Process and implement ACH payments
• Problem-solving and contributing to new process method development
• Manage multiple priorities within tight timeframes while maintaining ongoing attention to detail
• Answer and triage phone calls and requests in a professional manner
• Ensure emails and faxes received in individual inbox or departmental inbox are reviewed and processed in a timely fashion
• Ensure prompt follow-up is maintained in payment processing within the portfolio and completed in a timely and efficient manner
• Interface directly with Dealership Management to resolve payment and credit line issues as well as handle all questions or concerns that may arise
• Ensure compliance in the completion of all assigned transactions, accurately and in a timely manner
• Review legal documentation to ensure transactions are properly secured and comply with all State and Federal Laws
• Perform additional duties as assigned

Skills

AR/AP

Office clerical

Automotive auction experience

DataScan (DMS)

Microsoft Office (Excel, Word)

Education

High School or GED

Bachelors degree preferred

Tools

DataScan

Job description

ACV Auctions in Buffalo, NY seeks a Floorplan Account Representative to manage floorplan payments and ACH processing, while ensuring compliance with federal and state laws. You will interact with dealers, review documents, and maintain accurate records in DataScan and related systems.

You will contribute to process improvements, prioritize multiple tasks, and work within a collaborative, detail-focused team environment to keep office operations running smoothly.