Floating Administrative Associate 2 — Onsite, Full-Time

Stanford University; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Stanford University Department of Medicine is seeking a full-time, benefits-eligible floating Administrative Associate to provide administrative support to divisions throughout the Department of Medicine. The role floats between workgroups, reporting to the Manager of Administration in the Office of the Chair.

The position requires a professional setting background, ability to work independently and in a team, and a commitment to professional development.

Qualifications

• High school diploma and three years of administrative experience, or combination of education and relevant experience.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Responsibilities

• Respond to inquiries and take appropriate action as required; serve as a resource for policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendor services and logistics.
• Draft and generate routine communications; format and disseminate documents and materials.
• Plan and schedule calendars; resolve conflicts and arrange travel in compliance with policies.
• Process and monitor routine financial transactions and resolve discrepancies.
• Maintain office supplies and equipment; coordinate office moves.
• May serve as point of contact for maintenance, health and safety, and facility concerns; report issues and track training.
• Maintain approved content on websites.
• May perform HR transactional support (timecards, I-9s) and faculty affairs support.
• May guide and train student/contingent workers, scheduling, prioritizing workloads, and setting deadlines.

Skills

Administrative support

Organizational skills

Communication

Customer service

Multi-tasking

Education

High school diploma

Tools

Office software

Email applications

Job description

Stanford University Department of Medicine is seeking a full-time, benefits-eligible floating Administrative Associate to provide administrative support to divisions throughout the Department of Medicine. The role floats between workgroups, reporting to the Manager of Administration in the Office of the Chair.

The position requires a professional setting background, ability to work independently and in a team, and a commitment to professional development.