Floating Administrative Associate — Multi-Unit Support

Stanford Reglab; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Stanford University Department of Medicine Chair’s Office seeks a full-time, benefits-eligible floating Administrative Associate. The position provides administrative support to divisions across the Department, with float assignments varying by workgroup needs and length.

The Floating Administrator works within a Central Office team, reporting to the Manager of Administration in the Office of the Chair. The role requires professional experience, independence, teamwork, and ability to wear many

Qualifications

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

Responsibilities

• Respond to inquiries and act as a resource on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors and logistics.
• Draft and disseminate routine communications and materials (presentations, reports, newsletters).
• Plan calendars and arrange travel in accordance with policies.
• Process routine financial transactions and track expenses/receipts.
• Maintain office supplies and coordinate office moves.

Skills

Administrative support

Scheduling

Communication

Customer service

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office

Email applications

Job description

Stanford University Department of Medicine Chair’s Office seeks a full-time, benefits-eligible floating Administrative Associate. The position provides administrative support to divisions across the Department, with float assignments varying by workgroup needs and length.

The Floating Administrator works within a Central Office team, reporting to the Manager of Administration in the Office of the Chair. The role requires professional experience, independence, teamwork, and ability to wear many