Flight Scheduler - Corporate (Las Vegas)

Caesars Entertainment; Las Vegas (NV); On-site; USD 52,000 - 82,000; Full time

Job summary

Caesars Entertainment is seeking a Flight Scheduler to join our Aviation team in Las Vegas, NV. The role focuses on efficiently scheduling, revising, and canceling flights for company aircraft and charter/supplemental lift, while providing essential administrative support to the flight department.

You will prepare technical, statistical and narrative reports, handle written materials, and assist with invoicing, P-card tasks, and office operations.

Qualifications

• Must have experience in aviation scheduling and access to aviation operations data.
• Strong data entry and record-keeping skills required.
• Excellent customer service and communication abilities.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Schedule, revise, and cancel flights for company aircraft and charter/supplemental lift.
• Coordinate aircraft and crew availability and travel arrangements.
• Prepare and maintain monthly operational reports and correspondence.
• Support department invoicing using ARIBA/Oracle systems and assist with P-card processes.
• Maintain office records, assist with meetings and minutes, and handle routine admin tasks.

Skills

Aviation scheduling

Data entry

Customer service

Time management

Decision making

Education

High School diploma

Tools

Flight management software

ARIBA/Oracle

Job description

Las Vegas, NV, United States (On-site)

WE ARE CAESARS

At Caesars Entertainment, our Mission, Vision & Values reflect our unique purpose, providing people with possibilities and places to have fun. Our Mission, Vision & Values represent a unifying and inspiring way forward, and all Team Members are expected to uphold them.

Our Mission: “Create the Extraordinary"

Our Vision: “We create spectacular worlds that immerse, inspire and connect you. We don’t perform magic; we create it with excellence."

Our Values: “Blaze the Trail, Together We Win, All-In on Service”

Our corporate social responsibility framework, People Planet Play, represents our continuous dedication to enhancing economic development, uplifting the wellbeing of our Team Members and their families, and making positive contributions to the communities we operate in.

Job Summary

Caesars Entertainment is seeking a Flight Scheduler to join our Aviation team in Las Vegas, NV. The primary responsibilities of the Flight Scheduler include efficiently scheduling, revising, and canceling flights in a cost effective and professional manner. The role also involves providing administrative support to the flight department, which includes preparing technical, statistical and narrative reports, as well as handling various written materials and correspondence.

How You Will Create the Extraordinary

• Schedule, revise and cancellation of company owned aircraft in addition to supplemental lift to include charter and fractional aircraft in an efficient, cost effective and professional manner.
• Coordinate aircraft and crew availability.
• Secure commercial air, rental car and hotel reservations for flight crew in a cost-effective manner.
• Responsible for airport reservations and customs requirements.
• Ordering of catering for flights as needed.
• Prepare correspondence and other written materials as needed.
• Collect and produce monthly reports.
• Assist as needed with Department invoicing and approval functions utilizing the ARIBA/Oracle systems.
• Assist with as needed with department P-card system to include the re-classing of aircraft and manager P-cards; perform random statement audits, and the archiving of P-card packets.
• Assist with as needed with department shipping, receiving and distribution functions to include incoming and outgoing US Mail, Inter-Office Mail, Fed-Ex and other shipments.
• Assist with as needed the monitoring, maintaining, and organizing the office facilities; ensure the functionality of office equipment. This includes the ordering and restocking of stationary supplies and other consumables within the office, kitchen, restroom, and lounge areas.
• Assist with as needed filing and archiving of department records.
• Data entry of flight logs, fuel charges, and other information into Flight Management Software.
• Attend meetings; Transcribe and/or record Minutes of selected meetings as needed.
• Assist and perform other duties, and special projects as assigned.

What You Will Need

• Must be 21 years of age or older
• High School diploma or equivalent required
• Must be able to work flexible hours and available to work various shifts
• Experience in corporate aviation and the knowledge of flight operations, scheduling techniques and record keeping
• Ability to evaluate, analyze and adapt to changes quickly.
• Ability to work with people at all levels in the organization and with external suppliers
• Demonstrate a high level of customer service internally and externally;
• Knowledge and understanding of scheduling software;
• Strong telephone skills with the ability to handle customer needs
• Ability to work independently;
• Ability to think independently in making decisions
• Ability to effectively manage time and perform multiple tasks simultaneously.

ADDITIONAL REQUIREMENTS

• Ability to manage numerous projects simultaneously at various stages of development.
• Ability to clearly communicate complex ideas to co-workers and clients.
• Excellent written and verbal communication skills, able to comfortably communicate at all levels of the organization.
• Must be able to clear Transportation Security Administration (TSA) background check and complete Airport Security Program (ASP) course
• Ability to handle fast-paced and high-pressure activities
• Excellent interpersonal, team building and problem solving skills required.
• Must present a well-groomed professional appearance

About Us

At Caesars Entertainment, Inc., our Team Members create the extraordinary. We are the largest casino-entertainment company in the U.S. and one of the world's most diversified casino-entertainment providers. Since beginning in Reno, Nevada, in 1937, Caesars Entertainment has grown through the development of new resorts, expansions and acquisitions. Our resorts operate primarily under the Caesars®, Harrah's®, Horseshoe® and Eldorado® brand names. We focus on building loyalty and value with our guests through a combination of impeccable service, operational excellence and technological leadership. The company is committed to its Team Members, suppliers, communities and the environment through its PEOPLE PLANET PLAY framework.

Our Caesars family is driven by our Mission, Vision and Values. We take great pride in living these values – Together We Win, All In On Service and Blaze the Trail – every day. Our mission, “Create the Extraordinary". Our vision, “Create spectacular worlds. That immerse, inspire and connect you. We don’t perform magic; we create it with excellence. #WeAreCaesars". If you are ready to create some magic, we invite you to explore our dynamic, yet unique, career opportunities.

TOGETHER WE WIN

We believe in delivering family-style service—an approach that fosters warmth, connection, and a genuine sense of belonging. Our team treats every guest and colleague with the same care and hospitality we would extend to family, creating a welcoming environment built on respect, teamwork, and personalized attention. Whether assisting customers or collaborating with coworkers, we prioritize service that is thoughtful, supportive, and rooted in genuine relationships.

DISCLAIMER

These statements are intended to describe the general