Flexible Part-Time Bookkeeper & Office Administrator

Center for Modern Aging Princeton; Princeton (NJ); On-site; USD 30,000 - 41,000; Part time

Job summary

The Center for Modern Aging Princeton is seeking a detail-oriented Part-Time Bookkeeper & Office Administrator to manage day-to-day bookkeeping in QuickBooks Online, coordinate payroll/HR admin, and lead front desk volunteers. You’ll keep finances accurate, ensure compliance, and support a warm, well-run office serving older adults in Princeton.

The role requires nonprofit accounting experience, MS 365 proficiency, and strong discretion handling confidential information while delivering reliable

Qualifications

• Proficiency with QuickBooks Online (required).
• Nonprofit or fund accounting experience preferred.
• Associate’s degree in accounting, business, or related field (or equivalent).
• Proficiency with Microsoft 365 (Excel, Word, Outlook) and comfort learning new software.
• Experience with HR administration and payroll processing, including confidentiality.
• Ability to handle confidential financial and personal information with discretion.
• Warm, patient, respectful communication with older adults.

Responsibilities

• Manage day-to-day bookkeeping in QuickBooks Online, AP, bill payments, and income deposits.
• Produce monthly financial and budget-to-actual reports for the CEO, Treasurer and Board.
• Liaise with outsourced nonprofit accounting firm for reconciliations and monthly close.
• Track restricted and grant-funded revenue and expenses.
• Support annual audit, Form 990, and budget development with CEO and Treasurer.
• Process payroll each pay period; review staff timesheets and 1099s.
• Coordinate HR onboarding, confidential personnel files, PTO/leave tracking, benefits enrollment.
• Recruit, train, schedule, and support front desk volunteers; provide coverage when needed.
• Maintain organized, confidential office records, mail, and supplies.

Skills

QuickBooks Online

HR administration

Payroll processing

Education

Associate’s degree in accounting, business, or related field

Tools

Microsoft 365

Job description

The Center for Modern Aging Princeton is seeking a detail-oriented Part-Time Bookkeeper & Office Administrator to manage day-to-day bookkeeping in QuickBooks Online, coordinate payroll/HR admin, and lead front desk volunteers. You’ll keep finances accurate, ensure compliance, and support a warm, well-run office serving older adults in Princeton.

The role requires nonprofit accounting experience, MS 365 proficiency, and strong discretion handling confidential information while delivering reliable