Bookkeeper & Office Administrator

Center for Modern Aging Princeton; Princeton (NJ); Presencial; USD 30.000 - 41.000; A tiempo parcial

Descripción de la vacante

The Center for Modern Aging Princeton is seeking a detail-oriented Part-Time Bookkeeper & Office Administrator to manage day-to-day bookkeeping in QuickBooks Online, coordinate payroll/HR admin, and lead front desk volunteers. You’ll keep finances accurate, ensure compliance, and support a warm, well-run office serving older adults in Princeton.

The role requires nonprofit accounting experience, MS 365 proficiency, and strong discretion handling confidential information while delivering reliable

Formación

• Proficiency with QuickBooks Online (required).
• Nonprofit or fund accounting experience preferred.
• Associate’s degree in accounting, business, or related field (or equivalent).
• Proficiency with Microsoft 365 (Excel, Word, Outlook) and comfort learning new software.
• Experience with HR administration and payroll processing, including confidentiality.
• Ability to handle confidential financial and personal information with discretion.
• Warm, patient, respectful communication with older adults.

Responsabilidades

• Manage day-to-day bookkeeping in QuickBooks Online, AP, bill payments, and income deposits.
• Produce monthly financial and budget-to-actual reports for the CEO, Treasurer and Board.
• Liaise with outsourced nonprofit accounting firm for reconciliations and monthly close.
• Track restricted and grant-funded revenue and expenses.
• Support annual audit, Form 990, and budget development with CEO and Treasurer.
• Process payroll each pay period; review staff timesheets and 1099s.
• Coordinate HR onboarding, confidential personnel files, PTO/leave tracking, benefits enrollment.
• Recruit, train, schedule, and support front desk volunteers; provide coverage when needed.
• Maintain organized, confidential office records, mail, and supplies.

Conocimientos

QuickBooks Online

HR administration

Payroll processing

Educación

Associate’s degree in accounting, business, or related field

Herramientas

Microsoft 365

Descripción del empleo

Now Hiring: Part-Time Bookkeeper & Office Administrator

Part-Time, 20–25 hours per week (flexible schedule)

Do you find satisfaction in books that balance and an office that runs smoothly? Do you want your skills to make a difference in your community? The Center for Modern Aging Princeton (CMAP) is seeking a detail-oriented, mission-driven Bookkeeper & Office Administrator to keep our finances accurate, coordinate payroll and HR administration, lead our front desk volunteer team, and keep our office running smoothly.

At CMAP, we empower older adults (55+) through vibrant lifelong learning, compassionate social services, professional resource referral, and meaningful opportunities for volunteer engagement. As our Bookkeeper & Office Administrator, you will be the steady hand behind our financial and HR operations and the coordinator of the volunteers who give every visitor a warm and knowledgeable welcome.

Key Responsibilities:

• Manage day-to-day bookkeeping in QuickBooks Online, including accounts payable, bill payments, and recording and depositing income from donations, memberships, program fees, grants, and events.
• Produce monthly financial and budget-to-actual reports for the CEO, Treasurer, and Board.
• Serve as CMAP’s liaison with our outsourced nonprofit accounting firm, supporting monthly reconciliations and the monthly close.
• Track restricted and grant-funded revenue and expenses, including capital campaign gifts and pledges.
• Support the annual audit, Form 990, and budget development alongside the CEO, auditor, and Treasurer.
• Process payroll each pay period with our payroll provider, including collecting and reviewing staff timesheets, and maintain vendor W-9s and annual 1099s.
• Coordinate HR administration with the CEO, including new employee paperwork and onboarding, confidential personnel files, paid time off and leave tracking, and benefits enrollment and carrier liaison.
• Support hiring and offboarding logistics, and help keep CMAP current on required employment postings and HR compliance filings.
• Recruit, train, schedule, and support our front desk volunteers, and provide back-up front desk coverage when needed.
• Keep the office running: mail, supplies, office vendors, and organized, confidential records.

Qualifications:

• Proficiency with QuickBooks Online (required)
• Experience with bookkeeping and financial record maintenance; nonprofit or fund accounting experience preferred
• Associate’s degree in accounting, business, or a related field (or equivalent experience)
• Proficiency with Microsoft 365 (Excel, Word, Outlook) and comfort learning new software and databases
• Experience with HR administration and payroll processing, including maintaining confidential personnel records
• Ability to handle confidential financial and personal information with discretion
• Warm, patient, and respectful communication style, with a genuine interest in working with older adults

Core Competencies:

• Careful attention to detail and accuracy
• Integrity and discretion with financial and confidential information
• Strong organization and time management across competing priorities
• Approachable, collaborative, and an attentive listener

Why CMAP?

We’re not just a senior center; we’re redefining what aging can look like. Our team thrives on innovation, inclusion, and making a difference. This role offers a flexible part-time schedule and the chance to put your financial, HR, and organizational skills to work for a mission that matters. Join us and help shape the future of aging in Princeton and beyond.