Fleet Vehicle Ordering Specialist

CEI Fleet Collision and Safety; Owings Mills (MD); On-site; USD 47,000 - 64,000; Full time

Job summary

Element Fleet Management in Owings Mills, MD, is seeking an Associate, Ordering to join our team. You will be a subject matter expert in the fulfillment process of the stock ordering process, issuing purchase orders and initiating payments, and ensuring timely MSO processing.

The role requires strong communication, proficiency with Microsoft Office, and the ability to work independently in a fast-paced environment.

Qualifications

• High school diploma or GED; Bachelor’s Degree preferred.
• 1 to 2 years business experience.
• Experience with Microsoft Suite, including Word, Excel, PowerPoint, and Outlook or comparable software application.
• Excellent communication skills, written and verbal.
• Able to legally work in the country of hire without support from the organization.
• Strong customer service orientation and disposition.

Responsibilities

• Purchase Order management. Issue purchase orders.
• Ensure accuracy of received dealer invoices for payment processing.
• Manage receipt of MSO’s from dealers to ensure timely initiation of MSO process.
• Communicate with dealers for post payment activities including requesting MSO, confirming delivery, and validating payment details.
• Complete new dealer set up.
• Gather required documents, including W9 and ACH banking information.

Skills

High school diploma or GED

Bachelor’s degree preferred

Excellent communication skills

Strong customer service orientation

Ability to work independently in fast‑

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Element Fleet Management in Owings Mills, MD, is seeking an Associate, Ordering to join our team. You will be a subject matter expert in the fulfillment process of the stock ordering process, issuing purchase orders and initiating payments, and ensuring timely MSO processing.

The role requires strong communication, proficiency with Microsoft Office, and the ability to work independently in a fast-paced environment.