Fleet Vehicle Coordinator: Drive Seamless Vehicle Orders

Corporate Resources of Illinois; Schaumburg (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision coverage

401(k) with company match

On-site fitness facility

Job summary

Corporate Resources is seeking a highly organized Fleet Vehicle Coordinator in Schaumburg, IL to support vehicle acquisitions, track deliveries, and maintain accurate documentation. You will collaborate with internal teams, vendors, and partners in a fast-paced environment, ensuring accuracy and timely processing of orders.

Qualifications include 2+ years in administrative/order management, experience in fleet/logistics is a plus, and strong MS Office skills.

Qualifications

• 2+ years experience in an administrative, customer service, or order management role.
• Experience in automotive, fleet management, logistics, or vehicle related administrative support is a plus.
• Prior customer service or office experience highly valued.

Responsibilities

• Enter and manage vehicle factory orders within internal systems.
• Review and reconcile manufacturer order acknowledgements.
• Track and update vehicle in-service and delivery dates.
• Communicate with dealerships and vendors to gather and confirm information.
• Run reporting and follow up on vehicle delivery status.
• Maintain and organize documentation, including scanning and recordkeeping.
• Support administrative tasks such as mail distribution and document processing.
• Assist with inbound calls related to vehicle purchasing and fuel inquiries.
• Collaborate with team members to support departmental operations and special projects.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Problem solving

Fast-paced environment

MS Office

Excel

Word

Tools

Microsoft Office

Excel

Word

Job description

Corporate Resources is seeking a highly organized Fleet Vehicle Coordinator in Schaumburg, IL to support vehicle acquisitions, track deliveries, and maintain accurate documentation. You will collaborate with internal teams, vendors, and partners in a fast-paced environment, ensuring accuracy and timely processing of orders.

Qualifications include 2+ years in administrative/order management, experience in fleet/logistics is a plus, and strong MS Office skills.