Fleet Operations Specialist

Thermosystems, LLC; United States; On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Short-term disability and life保险

Paid time off and paid holidays

401(k) with profit sharing

Job summary

Thermosystems, LLC in Elmhurst, IL is seeking a Fleet Coordinator to administer the company’s fleet program and support field personnel. You will maintain vehicle records, coordinate acquisitions, manage registrations, emissions testing, licenses, and insurance claims, and act as the primary point of contact for fleet-related needs.

Reporting to operations, the role requires 3+ years in fleet coordination or related admin work, and a degree in business or logistics.

Qualifications

• Minimum 3 years in fleet coordination, transportation, facilities, operations or related administrative role.
• Strong knowledge of vehicle registration, licensing, maintenance scheduling, insurance claims, and fleet record keeping.
• Excellent organizational skills with ability to manage multiple priorities and respond to urgent vehicle issues.

Responsibilities

• Administer the company fleet program, maintaining vehicle records, fleet databases, and emission testing compliance.
• Coordinate vehicle acquisition, deployment, and readiness for new hires.
• Monitor fleet requirements and communicate with drivers about registrations and related obligations.
• Serve as primary contact for fleet needs, coordinating repairs, tickets, and expenses.
• Coordinate fleet incident response, claims management, and documentation.
• Manage vehicle maintenance, upfitting, and spare vehicle logistics to ensure availability.
• Oversee fleet support activities, including inventory, expenditures, and vendor communications.

Skills

Fleet coordination

Vehicle registration

Maintenance scheduling

Organizational skills

Education

Associate or Bachelor’s degree in business/logistics/transportation

Job description

Thermosystems, LLC in Elmhurst, IL is seeking a Fleet Coordinator to administer the company’s fleet program and support field personnel. You will maintain vehicle records, coordinate acquisitions, manage registrations, emissions testing, licenses, and insurance claims, and act as the primary point of contact for fleet-related needs.

Reporting to operations, the role requires 3+ years in fleet coordination or related admin work, and a degree in business or logistics.