Fleet Service Coordinator & Billing Specialist

RiseMe; Alexandria (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Consolidated Truck Parts & Service in Alexandria, LA is seeking a detail-oriented Billing/Operations Assistant to enter and close work orders, manage contract pricing, and process payments for fleet accounts. You will ensure accuracy in invoicing and AR records while coordinating with site managers and AP contacts.

You will work closely with the Service Manager and accounting team to keep orders, payments, and billing information up to date and compliant with contract terms.

Qualifications

• High school diploma or GED.
• Experience in billing, data entry, or office administration.
• Familiarity with contract/fleet account billing structures is a plus.
• Strong attention to detail and accuracy in data entry.
• Proficient with email, spreadsheets, and service/work order management software.
• Ability to communicate effectively with customers, site managers, vendors, and internal team members.
• Ability to manage multiple accounts and deadlines while maintaining accuracy.
• Ability to sit, stand, and work in an office environment for extended periods.

Responsibilities

• Enter, track, and close out work orders for contracted fleet accounts.
• Manage the sales order process for contract accounts with valid work orders and location PO.
• Apply correct contract pricing, labor rates, and parts multipliers to work orders and service billing.
• Process and route incoming checks and credit card receipts accurately and timely.
• Communicate daily with site managers, AP contacts, and internal teams to keep records current.

Skills

Billing

Data entry

Office administration

Attention to detail

Communication

Education

High school diploma or GED

Tools

Spreadsheets

WO management software

Job description

Consolidated Truck Parts & Service in Alexandria, LA is seeking a detail-oriented Billing/Operations Assistant to enter and close work orders, manage contract pricing, and process payments for fleet accounts. You will ensure accuracy in invoicing and AR records while coordinating with site managers and AP contacts.

You will work closely with the Service Manager and accounting team to keep orders, payments, and billing information up to date and compliant with contract terms.