Mobile Service Coordinator: Billing & Order Management

Paylocity; Alexandria (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

Consolidated Truck Parts & Service is seeking a Mobile Service Assistant to support onsite operations and billing processes. This role reports to the Onsite Coordinator and focuses on managing work orders, billing accuracy, and customer liaison across contracted fleet accounts.

Responsibilities include processing checks, ensuring proper pricing, and coordinating with site managers to maintain accurate AR records.

Qualifications

• High school diploma or GED required.
• Prior billing, data entry, or office admin experience is a plus.
• Strong attention to detail and data accuracy essential.
• Proficient with email, spreadsheets, and service/work order management software.
• Effective communication with customers, site managers, vendors, and team members.
• Ability to manage multiple accounts and deadlines while staying accurate.

Responsibilities

• Enter, track, and close out work orders for contracted fleet accounts and road services.
• Manage the sales order process, ensuring orders have valid work order numbers and location PO before invoicing.
• Apply contract pricing, labor rates, and parts multipliers to work orders and service billing.
• Process checks and credit card receipts accurately and timely.
• Communicate daily with site managers, AP contacts, and internal teams to keep records current.

Skills

Data entry accuracy

Communication skills

Multitasking

Office software proficiency

Education

High school diploma or GED

Tools

Service/work order management software

Spreadsheet software (Excel)

Job description

Consolidated Truck Parts & Service is seeking a Mobile Service Assistant to support onsite operations and billing processes. This role reports to the Onsite Coordinator and focuses on managing work orders, billing accuracy, and customer liaison across contracted fleet accounts.

Responsibilities include processing checks, ensuring proper pricing, and coordinating with site managers to maintain accurate AR records.