Fleet Safety & Training Records Specialist

Keystone Cooperative; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Keystone Cooperative in Indianapolis, IN seeks a Fleet Safety Administrator to manage safety scoring, driver coaching, and regulatory compliance across locations. The role includes coordinating training events, maintaining records, and supporting fleet licensing and registrations.

The ideal candidate will demonstrate strong organizational skills, MS Office proficiency, and experience with safety and compliance processes, with familiarity in Samsara preferred.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to effectively manage multiple priorities and deadlines.
• Strong problem-solving and critical-thinking abilities.
• Ability to handle confidential information with integrity and professionalism.
• Demonstrated ability to work collaboratively in a team-oriented environment.
• Commitment to continuous learning and professional growth.
• Strong knowledge of safety, compliance, and administrative processes preferred.
• Understanding of DOT and OSHA regulations preferred.
• Experience with Samsara preferred

Responsibilities

• Monitor safety scoring, safety alerts, and safety-related communications.
• Review and document fleet safety events in a timely manner.
• Track driver coaching assignments, completions, and follow-up activities.
• Review crash alerts for additional safety communications
• Review and process speed limit change requests.
• Review and set necessary geo-fencing where appropriate
• Assist with vehicle record administration and fleet database maintenance.
• Monitor vehicle maintenance and recall activity and communicate updates with locations.
• Support fleet licensing, cab card, and registration processes.
• Samsara equipment - monitoring and maintaining new installs and decommissioning sold vehicles

Skills

Strong organizational skills

MS Office proficiency

Excellent communication

Multitasking ability

Problem-solving

Discretion with confidential info

Team collaboration

Commitment to learning

Safety/compliance knowledge

DOT/OSHA awareness

Samsara familiarity

Tools

Samsara

Job description

Keystone Cooperative in Indianapolis, IN seeks a Fleet Safety Administrator to manage safety scoring, driver coaching, and regulatory compliance across locations. The role includes coordinating training events, maintaining records, and supporting fleet licensing and registrations.

The ideal candidate will demonstrate strong organizational skills, MS Office proficiency, and experience with safety and compliance processes, with familiarity in Samsara preferred.