Fleet Safety & Training Records Specialist

Keystone Cooperative; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Keystone Cooperative in Indianapolis seeks a Fleet Safety Administrator to monitor safety metrics, document events, and coordinate driver coaching and compliance processes. The role supports vehicle records, licensing, and Samsara system activities across locations.

Ideal candidates bring strong organizational skills, Excel proficiency, and a proactive approach to safety and administrative duties within a collaborative team.

Qualifications

• Strong organizational skills with great attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent written and verbal communication; able to document clearly.
• Ability to manage multiple priorities and deadlines effectively.
• Experience handling confidential information with professionalism.
• Knowledge of safety, compliance, and administrative processes preferred.

Responsibilities

• Monitor safety scoring, safety alerts, and safety-related communications.
• Review and document fleet safety events in a timely manner.
• Track driver coaching assignments, completions, and follow-up activities.
• Review crash alerts for additional safety communications.
• Review and process speed limit change requests.
• Review and set necessary geo-fencing where appropriate.
• Assist with vehicle record administration and fleet database maintenance.
• Monitor vehicle maintenance and recall activity and communicate updates with locations.
• Support fleet licensing, cab card, and registration processes.
• Samsara equipment – monitoring and maintaining new installs and decommissioning sold vehicles

Skills

Strong organizational skills

Microsoft Office proficiency

Excellent written and verbal comms

Multi-tasking & deadline management

Confidential information handling

Team collaboration

Continuous learning

Safety/compliance knowledge

DOT/OSHA awareness

Tools

Samsara

Job description

Keystone Cooperative in Indianapolis seeks a Fleet Safety Administrator to monitor safety metrics, document events, and coordinate driver coaching and compliance processes. The role supports vehicle records, licensing, and Samsara system activities across locations.

Ideal candidates bring strong organizational skills, Excel proficiency, and a proactive approach to safety and administrative duties within a collaborative team.