Fleet & Training Records Support Admin

Keystone Cooperative, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Keystone Cooperative, Inc. in Indianapolis, IN seeks a Fleet & Training Records Support Admin to manage fleet safety programs, training records, and regulatory compliance. You’ll coordinate safety communications, track driver coaching, and handle vehicle record administration.

The role also supports training events, drug screening, and invoicing related to safety operations. Strong organizational skills and Samsara/Workday experience are a plus.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines.
• Confidential information handling with integrity and professionalism.
• Experience with Samsara is preferred.
• Understanding of DOT and OSHA regulations preferred.
• Experience with safety, compliance and administrative processes preferred.

Responsibilities

• Monitor safety scoring, alerts, and safety-related communications.
• Review and document fleet safety events promptly.
• Track driver coaching assignments, completions, and follow-ups.
• Review crash alerts and safety communications.
• Review and process speed limit change requests.
• Review and set necessary geofencing where appropriate.
• Assist with vehicle record administration and fleet database maintenance.
• Monitor vehicle maintenance and recall activity and communicate updates.
• Support fleet licensing, cab card, and registration processes.
• Samsara equipment monitoring for new installs and decommissioning sold vehicles.
• Maintain training records and compliance documentation through Asmark and Workday.
• Provide administrative support for safety meetings, training events, and educational initiatives.
• Quarterly random drug screens.
• Process and maintain confidential records; coordinate and bill safety-related orders.
• Respond to internal inquiries; support fleet and safety operations.
• Primary handler of the General Safety ticket system.
• Invoicing and billing related to safety operations.

Skills

Organizational skills

Excel

Word

Outlook

PowerPoint

Written and verbal communication

Multi-priority management

Problem solving

Team collaboration

Confidentiality

Safety/compliance knowledge

DOT/OSHA familiarity

Samsara experience

Education

High school diploma or equivalent

Tools

Samsara

Asmark

Workday

Job description

## Fleet & Training Records Support AdminApply: Indianapolis, IN: Full time: Posted 2 Days Ago: JR103579**Job Description****Essential Duties and Responsibilities****Fleet Safety Administration*** Monitor safety scoring, safety alerts, and safety-related communications.* Review and document fleet safety events in a timely manner.* Track driver coaching assignments, completions, and follow-up activities.* Review crash alerts for additional safety communications* Review and process speed limit change requests.* Review and set necessary geo-fencing where appropriate* Assist with vehicle record administration and fleet database maintenance.* Monitor vehicle maintenance and recall activity and communicate updates with locations.* Support fleet licensing, cab card, and registration processes.* Samsara equipment – monitoring and maintaining new installs and decommissioning sold vehicles**Training Coordination & Employee Development*** Maintain training records and compliance documentation through Asmark and Workday.* Provide administrative support for safety meetings, training events, and educational initiatives.* Quarterly Random drug screens**DOT & Regulatory Compliance*** Maintain and monitor Driver Qualification Files and related DOT records through Asmark* Track regulatory deadlines and required documentation. (i.e. Mine Safety Training, Hoist training, Inter training & tracking)* Stay current on applicable federal, state, and industry regulations.**Administrative Support*** Process and maintain confidential records and documentation.* Coordinate, order, and bill safety-related order request for locations.* Respond to internal inquiries and provide administrative support to fleet and safety operations.* Primary handler to the General Safety ticket system* Invoicing and billing**Required Skills and Qualifications*** Strong organizational skills with exceptional attention to detail required.* Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.* Excellent written and verbal communication skills.* Ability to effectively manage multiple priorities and deadlines.* Strong problem-solving and critical-thinking abilities.* Ability to handle confidential information with integrity and professionalism.* Demonstrated ability to work collaboratively in a team-oriented environment.* Commitment to continuous learning and professional growth.* Strong knowledge of safety, compliance, and administrative processes preferred.* Understanding of DOT and OSHA regulations preferred.* Experience with Samsara preferred**Physical Requirements**The physical demands described are representative of those necessary to successfully perform the essential functions of this position.* Regularly required to sit, stand, walk, and use hands to operate office equipment.* Occasionally required to reach, bend, stoop, kneel, or climb.* May occasionally lift and/or move up to 50 pounds.* Must possess the ability to read, analyze, and interpret information on a computer screen and from printed materials.* Occasional travel to branch locations, training events, or investigation sites may be required.**Certificates, Licenses, Registrations:*** Must maintain a valid driver’s license and demonstrate the ability to drive a vehicle independently.#LI-Onsite