Fleet Safety & Training Records Admin

Keystone Cooperative, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Keystone Cooperative, Inc. in Indianapolis, IN seeks a Fleet & Training Records Support Admin to manage fleet safety programs, training records, and regulatory compliance. You’ll coordinate safety communications, track driver coaching, and handle vehicle record administration.

The role also supports training events, drug screening, and invoicing related to safety operations. Strong organizational skills and Samsara/Workday experience are a plus.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines.
• Confidential information handling with integrity and professionalism.
• Experience with Samsara is preferred.
• Understanding of DOT and OSHA regulations preferred.
• Experience with safety, compliance and administrative processes preferred.

Responsibilities

• Monitor safety scoring, alerts, and safety-related communications.
• Review and document fleet safety events promptly.
• Track driver coaching assignments, completions, and follow-ups.
• Review crash alerts and safety communications.
• Review and process speed limit change requests.
• Review and set necessary geofencing where appropriate.
• Assist with vehicle record administration and fleet database maintenance.
• Monitor vehicle maintenance and recall activity and communicate updates.
• Support fleet licensing, cab card, and registration processes.
• Samsara equipment monitoring for new installs and decommissioning sold vehicles.
• Maintain training records and compliance documentation through Asmark and Workday.
• Provide administrative support for safety meetings, training events, and educational initiatives.
• Quarterly random drug screens.
• Process and maintain confidential records; coordinate and bill safety-related orders.
• Respond to internal inquiries; support fleet and safety operations.
• Primary handler of the General Safety ticket system.
• Invoicing and billing related to safety operations.

Skills

Organizational skills

Excel

Word

Outlook

PowerPoint

Written and verbal communication

Multi-priority management

Problem solving

Team collaboration

Confidentiality

Safety/compliance knowledge

DOT/OSHA familiarity

Samsara experience

Education

High school diploma or equivalent

Tools

Samsara

Asmark

Workday

Job description

Keystone Cooperative, Inc. in Indianapolis, IN seeks a Fleet & Training Records Support Admin to manage fleet safety programs, training records, and regulatory compliance. You’ll coordinate safety communications, track driver coaching, and handle vehicle record administration.

The role also supports training events, drug screening, and invoicing related to safety operations. Strong organizational skills and Samsara/Workday experience are a plus.