Fleet & Rental Operations Coordinator

Socket.dev; Hope Mills (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Gregory Poole Equipment Company in North Carolina is seeking a Rental Coordinator to support daily rental operations across NC, SC, and VA, coordinating equipment availability, scheduling, and billing while liaising with sales, service, transportation, and support teams.

This role emphasizes accurate transactions, customer satisfaction, and cross-functional collaboration, with a background in office administration and strong organizational skills.

Qualifications

• High School diploma is required; Associate degree in business or related field preferred.
• 2-5+ years directly related experience.
• Experience in office administration, accounting practices, and sales support.

Responsibilities

• Coordinate daily rental activities including equipment availability, scheduling, deliveries, pickups, transfers, and customer requirements across assigned locations.
• Monitor rental schedules and proactively communicate changes to customers and internal teams.
• Support efficient utilization of rental fleet by coordinating equipment movement and maintenance needs.
• Process rental documentation including contracts, certificates of insurance, and billing adjustments.
• Review and prepare rental invoices, purchase orders, credits, and ensure accuracy.
• Maintain accurate equipment records including service history and inventory activity.
• Collaborate with branch teams, service departments, sales, transportation, and support functions.
• Develop knowledge of company products and rental offerings to provide effective operational support.

Education

High School diploma; Associate degree preferred

Job description

Gregory Poole Equipment Company in North Carolina is seeking a Rental Coordinator to support daily rental operations across NC, SC, and VA, coordinating equipment availability, scheduling, and billing while liaising with sales, service, transportation, and support teams.

This role emphasizes accurate transactions, customer satisfaction, and cross-functional collaboration, with a background in office administration and strong organizational skills.