Fleet Procurement & Budget Coordinator

City-of-Clearwater; Clearwater (FL); On-site; USD 56,000 - 59,000; Full time

Job summary

City of Clearwater's Fleet Operations seeks a Fleet Purchasing Coordinator to schedule, procure and manage the city's fleet assets, fuel program, and related admin duties to keep the fleet operational and compliant.

Under general direction, you will prepare the annual vehicle replacement list, coordinate with departments and the budget office, obtain quotes, issue purchase orders, process invoices, and report fleet status to leadership.

Qualifications

• High School Diploma or GED and five years of experience in office and clerical administration, fleet management, or purchasing.
• Knowledge of budgeting, resource allocation, and records management.
• Experience with registering vehicles, invoicing, and vendor coordination.

Responsibilities

• Prepares and maintains the annual vehicle replacement list for the city fleet.
• Coordinates with departments and budget manager to ensure funding for fleet needs.
• Registers vehicles with DMV; processes licensing and tags.
• Monitors fuel levels and coordinates fuel deliveries for fleet vehicles.
• Obtains quotes, issues purchase orders, and processes payments for fleet equipment.
• Delivers agendas and presents fleet-related items to council.
• Maintains fleet records and reports on fuel and purchases.

Skills

Fleet management

Budgeting

Purchasing

Vendor relations

Record keeping

Education

High School Diploma or GED

Job description

City of Clearwater's Fleet Operations seeks a Fleet Purchasing Coordinator to schedule, procure and manage the city's fleet assets, fuel program, and related admin duties to keep the fleet operational and compliant.

Under general direction, you will prepare the annual vehicle replacement list, coordinate with departments and the budget office, obtain quotes, issue purchase orders, process invoices, and report fleet status to leadership.