Fleet Services Administrative & Operations Specialist

City of Phoenix; Phoenix (AZ); On-site; USD 73,000 - 118,000; Full time

Benefits offered by this job

Pension plan

401(a) plan

Medical options

Wellness program

Dental & Vision

Long-term disability

Transit pass

Tuition reimbursement

Paid time off

Parental leave

Student loan forgiveness

Job summary

City of Phoenix's Fleet Services Division seeks an administrative and business operations professional to support budgeting, procurement, HR, and reporting. You will work closely with Fleet leadership and other departments to ensure accurate financial records and efficient operations.

Ideal candidate possesses strong organizational skills, proficiency in Microsoft Office 365, and a commitment to excellent customer service while maintaining compliance with city policies.

Qualifications

• Three years of professional-level experience in research, finance or public administration.
• AND Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.

Responsibilities

• Monitoring expenditures.
• Processing and reconciling invoices.
• Overseeing employee badging and facility access processes.
• Coordinating procurement needs and tracking contracts and service agreements.
• Assisting with the development and monitoring of the division's operating and capital budgets.
• Coordinating human resources functions including hiring, onboarding, personnel actions, and maintaining training records.
• Organizing and distributing vehicle emission vouchers; and ensuring compliance with City administrative policies and procedures.

Education

Master's degree in business or public administration, or a related field

Job description

City of Phoenix's Fleet Services Division seeks an administrative and business operations professional to support budgeting, procurement, HR, and reporting. You will work closely with Fleet leadership and other departments to ensure accurate financial records and efficient operations.

Ideal candidate possesses strong organizational skills, proficiency in Microsoft Office 365, and a commitment to excellent customer service while maintaining compliance with city policies.