Fleet Parts Specialist

Ada-County; Boise (ID); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Idaho PERSI

457(b) Plan

FSA (Health/Dependent Care)

Post-Employment Health Plan

EAP

Life/AD&D/STD Insurance

Paid Holidays

Paid Leave

Gym Access

Wellness Program

401(k)/Roth IRA

Job summary

Ada County in Boise, Idaho is seeking a Fleet Parts Specialist to coordinate daily parts operations for a diverse vehicle fleet, including purchasing, receiving, stocking, and issuing materials. You will work with technicians and vendors to ensure timely parts access and accurate records.

The role requires strong attention to detail, proven parts operations or purchasing experience, and proficiency with inventory software and MS Office.

Qualifications

• High school diploma or equivalent required.
• Must possess or obtain ASE P1 and P2 within one year of hire.
• Forklift training and operator qualification within two years.
• Experience in automotive or equipment parts operations and purchasing.

Responsibilities

• Coordinate daily parts operations including purchasing, receiving, stocking, and issuing materials.
• Research correct parts using multiple resources and assist technicians.
• Monitor orders and resolve sourcing issues with delivery dates.
• Conduct inventory counts and maintain records.
• Ensure safety procedures and organized parts storage.

Skills

Analytical skills

Attention to detail

Inventory management

Communication skills

Forklift certification

Independent work

Purchasing experience

Education

High school diploma or equivalent

ASE P1 – Medium/Heavy Truck Parts Specialist

ASE P2 – Automobile Parts Specialist

Forklift training certification

Tools

FASTER fleet management software

RepairLink

Electronic parts catalogs

Microsoft Word

Microsoft Excel

Outlook

Job description

Do you meet our minimum hiring standards? Please check before applying.

The Fleet Parts Specialist is responsible for coordinating parts and supplies necessary for fleet maintenance, repairs, and vehicle builds. Key duties include researching and purchasing parts, receiving deliveries, maintaining inventory, issuing materials to technicians, and verifying purchasing and invoice records. This role serves a diverse fleet, encompassing passenger vehicles, trucks, heavy equipment, off-road vehicles, watercraft, and motorcycles. Collaboration with technicians, shop personnel, and vendors is essential to ensure timely access to the correct parts, minimize repair delays, and uphold accurate inventory and expense records.

SHIFT INFORMATION

Monday–Friday, 7:00 a.m. – 3:30 p.m.

BENEFITS

• Low cost medical, dental, and vision insurances
• Idaho PERSI retirement plan
• Deferred Compensation plan 457(b) with a County match of up to 3%
• Flexible Spending Accounts – Health and Dependent Care
• Post-Employment Health Plan – 50% of unused sick leave above 240 hours
• Employee Assistance Program (EAP)
• No cost basic life, accidental death, and short-term disability insurances
• Eleven (11) paid holidays annually
• Paid vacation leave, sick leave, and parental leave
• No cost gym access at three (3) County owned gym facilities
• Wellness Program
• Optional 401(k) and/or Roth IRA

Visit adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our full benefits package.

• Coordinate daily parts operations, including purchasing, receiving, stocking, and issuing of materials;
• Research and identify correct parts using various resources and assist technicians with parts needs;
• Monitor outstanding orders and communicate expected delivery dates, resolve sourcing issues;
• Conduct inventory counts and maintain accurate records of parts usage and transactions;
• Ensure compliance with safety procedures while contributing to an organized and efficient parts storage area;
• Proven experience in parts operations or a related field;
• Strong analytical and problem-solving skills with attention to detail;
• Proficient in inventory management software and Microsoft Office Suite;
• Excellent communication skills, with the ability to collaborate effectively with technical teams;
• Forklift certification or willingness to obtain it, along with a commitment to workplace safety;

• Perform other duties as assigned.

• Must be at least 18 years of age;
• High school diploma or equivalent;
• Four years of experience in automotive or equipment parts operations, including at least two years of purchasing-related experience;
• Must possess or be able to obtain ASE Parts Specialist certifications: P1 – Medium/Heavy Truck Parts Specialist and P2 – Automobile Parts Specialist within one year of hire or within two ASE testing cycles;
• Must complete employer-required forklift training and operator qualification within two years of hire and before independently operating applicable equipment;
• Knowledge of automotive and equipment parts, purchasing practices, and inventory procedures;
• Strong attention to detail when entering data, assigning parts costs, reviewing invoices, and maintaining records;
• Strong organizational skills and the ability to manage competing requests and changing priorities;
• Clear and professional communication skills;
• Commitment to dependable service, responsible use of resources, safe work practices, and continuous improvement;
• Ability to accurately identify and source parts for multiple vehicle and equipment types;
• Ability to use inventory and purchasing information to recognize usage trends, shortages, and discrepancies;
• Ability to work independently, resolve routine problems, and follow assignments through to completion.

PREFERRED QUALIFICATIONS

• Additional coursework or training in purchasing, business administration, inventory management, or a related field;
• Experience with FASTER fleet management software;
• Experience with RepairLink or comparable electronic parts sourcing systems;
• Experience working with electronic parts catalogs and computerized inventory systems;
• Experience purchasing parts for fleet, municipal, commercial, heavy-duty, or equipment operations;
• Proficiency with Microsoft Word, Outlook, Excel, and other standard office applications.

OTHER REQUIREMENTS

• Must appear before an oral board and successfully complete a polygraph, credit check, and background investigation;
• Must possess and maintain a valid driver’s license;
• This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing.

• Work is performed in an office, outdoors, and vehicle repair shop where it may be drafty, noisy and fumes from vehicles are usually present;

• Lift and carry materials weighing up to 50 pounds and use appropriate lifting equipment or obtain assistance when necessary;
• Stand and walk for extended periods;
• Frequently bend, stoop, kneel, crouch, crawl, climb, and reach;
• Push and pull parts, materials, carts, equipment, and other items;
• Work safely in and around vehicle and equipment repair areas;
• Work in confined or restricted storage spaces as necessary;
• May be exposed to vehicle and equipment noise, dust, automotive fluids and chemicals, exhaust fumes, and other conditions commonly associated with vehicle maintenanceand parts operations. Employees are expected to follow all applicable safety procedures and use required personal protective equipment and material-handling practices.

DISCLAIMER

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.