Fleet Parts & Records Coordinator

Republic Services; Greenfield (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental plans

Vision coverage

Retirement plan

ESPP

PTO

EAP

Employee discounts

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function, ensuring parts availability and accurate fleet records.

You will input fleet data daily, work with vendors, process purchase orders, run reports, and assist the Fleet Manager with analysis to improve efficiency and safety.

This is a full-time on-site role based in Indiana, requiring adherence to safety policies and accurate financial reconciliation.

Qualifications

• Related experience in a maintenance / trucking industry.
• 1 year of general office experience or equivalent training.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.

Skills

Maintenance / trucking experience

Job description

Republic Services is seeking a Maintenance Clerk to provide administrative support to the maintenance function, ensuring parts availability and accurate fleet records.

You will input fleet data daily, work with vendors, process purchase orders, run reports, and assist the Fleet Manager with analysis to improve efficiency and safety.

This is a full-time on-site role based in Indiana, requiring adherence to safety policies and accurate financial reconciliation.