Fleet Operations & Parts Coordinator

Paycom - ATS; Midland (TX); On-site; USD 2,066,000 - 2,755,000; Full time

Job summary

Ingram Professional Services, Inc is seeking a Fleet Coordinator in Midland, TX. The role supports daily fleet administration, maintenance coordination, parts management, and documentation for vehicles and equipment.

The ideal candidate will have strong organizational skills, attention to detail, and excellent communication. This is a full-time, day-shift position requiring a High School diploma or GED.

Qualifications

• High School Diploma or GED is required.
• Experience in fleet administration or related operations preferred.
• Excellent verbal and written communication, strong organizational and time-management skills.
• Proficient with fleet management, inventory systems, and MS Office.

Responsibilities

• Maintain accurate records for company vehicles and equipment, including assignments, maintenance, registrations, insurance documentation, inspections, mileage, and other required fleet information.
• Coordinate preventative maintenance, repairs, inspections, and other service needs with employees, supervisors, mechanics, and outside vendors.
• Assist with the assignment, transfer, and return of company vehicles and fleet equipment, including related equipment and accessories.
• Maintain accurate inventory of fleet parts and materials and monitor stock levels to ensure necessary items are available for maintenance and repairs.
• Identify, research, source, and order parts and materials from approved suppliers, including specialty parts requested by mechanics.
• Receive, inspect, and distribute incoming parts and materials and track orders and shipments as needed.
• Obtain quotes and required approvals for major or nonroutine purchases and work with vendors to obtain appropriate pricing and availability.
• Maintain organized fleet files, invoices, purchasing documentation, and other records, and assist with fleet reporting and reconciliation as needed.
• Communicate fleet-related needs, procedures, maintenance requirements, and concerns to employees, supervisors, mechanics, vendors, and other appropriate personnel.
• Other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Fleet software

Time management

Education

High School Diploma or GED

Tools

Fleet management software

Inventory software

Microsoft Office

Job description

Ingram Professional Services, Inc is seeking a Fleet Coordinator in Midland, TX. The role supports daily fleet administration, maintenance coordination, parts management, and documentation for vehicles and equipment.

The ideal candidate will have strong organizational skills, attention to detail, and excellent communication. This is a full-time, day-shift position requiring a High School diploma or GED.