Fleet Operations & Driver Accounts Coordinator

WHC LV, LLC; Las Vegas (NV); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Paid Holidays

401(k) Plan with Company Match up to 3

Stable Full-Time Employment

Opportunities for Career Growth

Job summary

WHC LV, LLC is seeking a Fleet Services Coordinator to support daily fleet operations, vehicle assignments, and driver accounts from our Las Vegas location. You will manage fleet documentation, track vehicle availability, and assist with onboarding drivers to ensure accurate records and compliance.

The role emphasizes strong organization, customer service, and collaboration with operations leadership. This full-time position includes benefits and opportunities for growth within a busy

Qualifications

• High School Diploma or GED required.
• Minimum of one year of administrative, customer service, transportation, fleet, or operations experience preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to work independently while contributing to a team-oriented environment.
• Strong attention to detail and commitment to accuracy.
• Professional demeanor when interacting with drivers, customers, and internal departments.

Responsibilities

• Coordinate vehicle assignments, transfers, and returns for drivers.
• Process fleet-related documentation and maintain accurate electronic and physical records.
• Monitor vehicle availability and utilization to maximize operational efficiency.
• Track assignment history, vehicle status, and fleet inventory.
• Assist with onboarding drivers by ensuring all fleet-related documents are completed and submitted.
• Support fleet renewal, replacement, and reassignment initiatives as needed.
• Maintain accurate records of vehicle inspections, damage reports, and service history.
• Establish and maintain driver fleet accounts.
• Process and monitor recurring payments, deposits, and account activity.
• Research and resolve account discrepancies promptly and accurately.
• Track outstanding balances and communicate professionally with drivers regarding account status.
• Maintain detailed payment records and support account reconciliation efforts.
• Generate driver account summaries and management reports as requested.
• Serve as a primary point of contact for driver inquiries related to fleet operations.
• Provide assistance regarding vehicle assignments, program requirements, documentation, and account matters.
• Respond to inquiries promptly while ensuring a positive and professional experience.
• Escalate operational concerns to management when appropriate.
• Build strong working relationships with drivers, maintenance personnel, and office staff.
• Ensure driver files and fleet records remain complete, accurate, and current.
• Organize and maintain all required operational documentation.
• Support fleet compliance efforts by monitoring record accuracy and reporting deficiencies.Assist with audits, inspections, and documentation reviews.
• Maintain confidentiality of driver, operational, and company information.
• Prepare daily, weekly, and monthly fleet performance reports.
• Monitor key operational metrics including vehicle utilization, account status, and fleet availability.
• Assist leadership with data collection, reporting, and special projects.
• Identify process improvement opportunities that enhance operational efficiency and record accuracy.
• Provide general administrative support to fleet and operations management teams.

Skills

Administrative support

Customer service

Fleet operations

Documentation management

Microsoft Office

Education

High School Diploma or GED

Tools

Fleet tracking software

Dispatch systems

Job description

WHC LV, LLC is seeking a Fleet Services Coordinator to support daily fleet operations, vehicle assignments, and driver accounts from our Las Vegas location. You will manage fleet documentation, track vehicle availability, and assist with onboarding drivers to ensure accurate records and compliance.

The role emphasizes strong organization, customer service, and collaboration with operations leadership. This full-time position includes benefits and opportunities for growth within a busy