Fleet Operations & Demand Specialist

Toyota; Irvine (CA); On-site; USD 56,000 - 92,000; Full time

Benefits offered by this job

Team Member Vehicle Purchase Discount

Team Member Lease Vehicle Program

Health care plans

401(k) with company match

Job summary

Toyota’s Demand and Supply Department is seeking a Demand and Supply Administrator based in Irvine, CA. You will oversee the office pool fleet, ensure reliable vehicle availability, proper utilization, and coordinate fleet-related activities to support business operations.

Reporting to the Demand and Supply Manager, you will track vehicle usage, maintenance, registrations, and costs, while maintaining records, improving efficiency, and ensuring compliance with safety standards and internal

Qualifications

• Bachelor’s degree or higher, or equivalent professional experience.
• Strong communication and coordination skills with internal stakeholders and external vendors.
• Strong organizational and administrative skills with the ability to manage multiple priorities.
• Working knowledge of Microsoft Excel, PowerPoint, Word, and other reporting tools.
• Demonstrated ability to identify process improvement opportunities and support operational efficiency.
• Experience with data tracking, reporting, and record maintenance.

Responsibilities

• Monitor and manage daily pool fleet operations, including vehicle availability, assignments, returns, and utilization.
• Coordinate vehicle requests, reservations, and scheduling to support business needs.
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records.
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations.
• Coordinate preventive maintenance, repairs, inspections, registration, and other required vehicle-related activities.
• Support compliance with company policies, safety standards, and applicable fleet regulations.
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs.
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers.
• Support incident reporting, vehicle damage follow-up, and insurance-related coordination as needed.
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs.
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations.
• Support Region initiatives and business needs as they arise, including ad hoc projects and cross-functional assignments.
• Demonstrate flexibility, teamwork, and a willingness to contribute beyond assigned responsibilities in support of the LA Region and its Dealer partners

Skills

Bachelor’s degree

Communication

Organization

Excel

Data tracking

Tools

Excel

PowerPoint

Word

Job description

Toyota’s Demand and Supply Department is seeking a Demand and Supply Administrator based in Irvine, CA. You will oversee the office pool fleet, ensure reliable vehicle availability, proper utilization, and coordinate fleet-related activities to support business operations.

Reporting to the Demand and Supply Manager, you will track vehicle usage, maintenance, registrations, and costs, while maintaining records, improving efficiency, and ensuring compliance with safety standards and internal