Demand & Supply Administrator

TMS Toyota Motor Sales, USA, Inc. Company; California; On-site; USD 56,000 - 92,000; Full time

Benefits offered by this job

Health care and wellness plans

Vehicle Purchase Discount

401(k) with company match

Paid holidays and PTO

Tuition reimbursement

Job summary

Toyota’s Demand and Supply Department seeks a motivated Demand and Supply Administrator to manage our pool fleet and ensure reliable vehicle availability for business operations. Based in Irvine, CA, you will report to the Demand and Supply Manager and help keep the fleet well-controlled, compliant, and ready to serve internal customers.

Ideal candidates bring a bachelor’s degree or equivalent experience, strong communication, and a track record in fleet or asset management.

Qualifications

• Bachelor’s degree or higher, or equivalent professional experience.
• Strong communication and coordination with internal stakeholders and external vendors.
• Ability to identify and manage multiple priorities and stay organized.
• Experience with data tracking, reporting, and record maintenance.
• Experience working with fleet management systems or asset management tools.

Responsibilities

• Monitor daily pool fleet operations, vehicle availability, assignments, and utilization.
• Coordinate vehicle requests, reservations, and scheduling to support business needs.
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records.
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations.
• Coordinate preventive maintenance, repairs, inspections, registrations, and other vehicle-related activities.
• Support compliance with company policies, safety standards, and applicable fleet regulations.
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs.
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers.
• Support incident reporting, vehicle damage follow-up, and insurance-related coordination as needed.
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs.
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations.
• Support Region initiatives and cross-functional projects as needed.

Skills

Strong communication

Coordination

Manage multiple priorities

Administrative skills

Education

Bachelor’s degree or higher

Tools

Excel

PowerPoint

Word

Job description

Overview

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, ‘job flexibility benefits’ [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Who we’re looking for

Toyota’s Demand and Supply Department is looking for a passionate and highly motivated Demand and Supply Administrator. The primary responsibility of this role is to manage and maintain the office’s pool fleet of vehicles to ensure reliable availability, proper utilization, and efficient coordination of fleet-related activities in support of business operations. Reporting to the Demand and Supply Manager, the person in this role will support the department’s objective to maintain an efficient, well-controlled pool fleet program that meets internal customer needs while ensuring compliance, cost control, and operational readiness. This position is based in Irvine, California. The selected candidate will be expected to reside within a commutable distance of this location.

What you’ll be doing

• Monitor and manage daily pool fleet operations, including vehicle availability, assignments, returns, and utilization
• Coordinate vehicle requests, reservations, and scheduling to support business needs
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations
• Coordinate preventive maintenance, repairs, inspections, registration, and other required vehicle‑related activities
• Support compliance with company policies, safety standards, and applicable fleet regulations
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers
• Support incident reporting, vehicle damage follow‑up, and insurance‑related coordination as needed
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations
• Support Region initiatives and business needs as they arise, including ad hoc projects and cross‑functional assignments
• Demonstrate flexibility, teamwork, and a willingness to contribute beyond assigned responsibilities in support of the LA Region and its Dealer partners

What you bring

• Bachelor’s degree or higher, or equivalent professional experience
• Strong communication and coordination skills with internal stakeholders and external vendors
• Strong organizational and administrative skills with the ability to manage multiple priorities
• Working knowledge of Microsoft Excel, PowerPoint, Word, and other reporting tools
• Demonstrated ability to identify process improvement opportunities and support operational efficiency
• Experience with data tracking, reporting, and record maintenance
• Added bonus if you have Experience managing a pool fleet, rental fleet, or company vehicle program
• Familiarity with vehicle maintenance scheduling, registration, insurance, and compliance tracking
• Experience working with fleet management systems or asset management tools
• Experience with vendor management, including service coordination and KPI monitoring

What we’ll bring

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute (if applicable)
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax-Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

The annual base salary range for this position is $56,400.00 - $91,700.00.

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [e-mail].

Career Possibilities

Toyota is a place for people who dream big and are determined to make those dreams a reality. We encourage innovation and look for people who will challenge the status quo in order to make the world a better place. We thrive on teamwork and collaboration and know diverse backgrounds, experiences and perspectives are not only the right thing for our people, they are a business imperative. Together, we’re empowered to forge our own paths — to be agile, curious and embrace a growth mindset and immerse ourselves in situations to gain new perspectives and to inspire bold, innovative ways of thinking and working. Our success as a company is directly tied to our team members’ success, and our collective ability to give back to society through an unwavering commitment to delight our customers and make people’s lives better.

If you want to be part of the next‑generation of innovations that help keep the world moving, then join us. And let’s start our impossible, together.